Centre Executive (Woodlands) (6-Months Maternity Cover)

E-BRIDGE PRE-SCHOOL PTE. LTD.; Singapore; Sur place; SGD 28 000 - 42 000; Plein temps

Résumé du poste

E-BRIDGE PRE-SCHOOL PTE. LTD. in Woodlands is seeking an administrative professional for a 6-month maternity cover. The role covers data entry, enrolment coordination, finance tasks, customer service, and procurement support. You will liaise with ECDA and internal teams to ensure smooth operations and accurate records.

The successful candidate will have at least 2 years of administrative experience, strong English and a calm, organized approach to multitasking in a fast-paced school environment.

Qualifications

• Minimum 3 GCE 'O' levels with at least B4 in English and credit in a second language.
• At least 2 years of experience in an administrative role.
• Good written and verbal communication skills.
• Able to work independently, multi-task and adapt quickly in a fast-paced environment.

Responsabilités

• Data entry of child transactions into Little Lives and ECDA CMS system.
• Manage enrolment processes including waiting lists and document tracking.
• Process monthly fees, GIRO deductions, subsidies and refunds.
• Provide front-d desk service for parents, students and visitors.
• Handle procurement and price quotations for supplies.

Connaissances

Interpersonal skills

Communication skills

Independent & multi-task

MS Office

Formation

GCE O Levels

Outils

MS Office

Description du poste

< This is a 6-months maternity cover position. > Working Location: Woodlands

Job Roles & Responsibilities

1. Administration

• Support the centre with data entry of child transactions into Little Lives and ECDA CMS system. This includes:
• Child Transactions: Enrolment, Withdrawal, Transfer, Change of Program, Student Pass Application, Promotion of Children
• Subsidy applications in CMS for all new and existing cases
• Update of school fees changes in CMS at child level (yearly)
• Update of vacancy status in CMS
• Retrieval of documents for audit purpose
• Handles queries from existing and new parents and provide support whenever needed
• Liaise with both external and internal stakeholders such as ECDA subsidy officers, licensing officers, financial assistance officers to facilitate and resolve enrolment and subsidy/financial assistance application issues
• Responsible for proper storage of stationary and uniforms
• Perform general clerical duties
• Support operational work flow
• Upkeeping of children's P file

2. Enrolment

• Maintaining a waiting list, calling parents up for enrolment when a vacancy arises
• Follow up with parents on the documents needed for enrolment
• Planning of orientation sessions for new enrolment

3. Finance

• Issuing of ad-hoc invoices, e.g. first-time payment, uniforms purchase etc
• Checking of monthly fee invoices
• Creating of monthly GIRO deduction listing, updating of monthly payment
• GSII monthly reconciliation
• Adding the correct subsidies discount for each child
• Follow-up on discrepancies for any over-payment or under-payment of subsidy as well as subsidies adjustments in CMS
• Petty cash handling

4. Customer Service

• Meet and greet parents, students and visitors at the school
• Provide proper information about school fees and programs
• Handle calls/emails/walk-ins enquiries from existing and new parents
• Taking charge of the centre's inbox

5. Procurement

• Purchase items from suppliers for capital expenditures, kitchen, stationery, events, etc Prepare Expenditure Requisition Forms and obtain price quotations from suppliers

Job Requirements

• Minimum 3 GCE 'O' levels with at least B4 in English and credit in a second language
• At least 2 years of experience in an administrative role
• Good interpersonal skills, able to relate to people from different culture and languages
• Good written and verbal communication skills
• Able to work independently, multi-task and adapt quickly in a fast-paced environment
• Able to handle confidential information with discretion and integrity
• Proficient in MSOffice Applications

We offer a competitive remuneration package plus benefits to the right candidate.