Business Operations Assistant

RIGEL TECHNOLOGY (S) PTE LTD; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

RIGEL TECHNOLOGY (S) PTE LTD in Singapore is seeking a detail-oriented Administrative Assistant to support project teams. You will manage records, process e-invoices, and coordinate logistics for samples and deliveries, ensuring accuracy and timeliness.

The role requires strong communication, organization, and multitasking abilities; you will work closely with internal departments and clients in a fast-paced, project-based environment. A diploma or equivalent is preferred.

Qualifications

• Good communication, coordination, and multitasking skills.
• Meticulous, organized, and able to work independently.
• Positive attitude and a strong team player.
• Able to work effectively in a fast-paced and project-based environment.

Responsibilities

• Scan, file, and maintain accurate records of all returned Delivery Orders (DOs), Credit Notes (CNs), and other departmental documents.
• Prepare and submit e-invoices accurately and promptly in accordance with project and client requirements.
• Provide day-to-day administrative support to the team.
• Arrange samples and coordinate self-collection of goods.
• Follow up on outstanding samples at project sites and coordinate their return, replacement, or collection as required.
• Coordinate with internal departments, delivery teams, and customers on project logistics.
• Handle calls, emails, and enquiries professionally.
• Perform any other ad hoc duties as assigned by management.

Skills

Communication skills

Coordination

Multitasking

Organized

Team player

Education

GCE O-Level / Diploma in Business Administration

Job description

Responsibilities:

• Scan, file, and maintain accurate records of all returned Delivery Orders (DOs), Credit Notes (CNs), and other departmental documents.
• Prepare and submit e-invoices accurately and promptly in accordance with project and client requirements.
• Provide day-to-day administrative support to the team.
• Arrange samples and coordinate self-collection of goods.
• Follow up on outstanding samples at project sites and coordinate their return, replacement, or collection as required.
• Coordinate with internal departments, delivery teams, and customers on project logistics.
• Handle calls, emails, and enquiries professionally.
• Perform any other ad hoc duties as assigned by management.

Requirements:

• Minimum GCE 'O' Level or Diploma in Business Administration or a related field.
• Prior experience in administrative, documentation, or project support roles is preferred.
• Good communication, coordination, and multitasking skills
• Meticulous, organized, and able to work independently
• Positive attitude and a strong team player
• Able to work effectively in a fast-paced and project-based environment.