Admin Executive

OCEAN GRAND SEAFOOD PTE. LTD.; Singapore; On-site; SGD 27,000 - 38,000; Full time

Job summary

Ocean Grand Seafood Pte. Ltd. is seeking an Admin Executive to support daily operations, coordinating delivery schedules with drivers and arranging shipments. You will liaise with customers, suppliers, and logistics partners to ensure smooth and timely deliveries.

The role requires 2+ years of admin experience, GCE A-Level or equivalent, and proficiency in MS Office. On-site position with responsibilities spanning purchasing, sales, and inventory coordination as needed.

Qualifications

• 2 years of administrative experience or relevant background.
• GCE 'A' Level or equivalent.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organisational, communication, and coordination skills.
• Able to multitask, work independently, and meet deadlines in a fast-paced environment.

Responsibilities

• Perform general administrative duties, including data entry, filing, documentation, and maintaining accurate records.
• Coordinate with drivers to arrange and monitor daily delivery schedules.
• Prepare delivery orders, invoices, packing lists, and other relevant documents.
• Arrange shipments and coordinate with freight forwarders, shipping agents, and logistics providers.
• Liaise with customers, suppliers, and internal departments regarding orders, delivery schedules, and shipment status.
• Monitor incoming and outgoing orders to ensure timely processing and delivery.
• Assist in tracking shipments and resolving delivery or logistics issues promptly.
• Maintain proper records of orders, shipments, and delivery documentation.
• Provide administrative support for purchasing, sales, and inventory coordination when required.
• Perform other ad hoc administrative and operational duties as assigned.

Skills

Organisational skills

Communication skills

Coordination skills

Multitasking

Independent worker

Education

A-level or equivalent

Tools

Microsoft Excel

Microsoft Word

Job description

Job Description

We are looking for a responsible, organised, and detail-oriented Admin Executive to support our daily business operations. The role involves general administrative duties, coordinating delivery schedules with drivers, arranging shipments, and liaising with customers, suppliers, and logistics partners to ensure smooth and timely deliveries.

Key Responsibilities

• Perform general administrative duties, including data entry, filing, documentation, and maintaining accurate records.
• Coordinate with drivers to arrange and monitor daily delivery schedules.
• Prepare delivery orders, invoices, packing lists, and other relevant documents.
• Arrange shipments and coordinate with freight forwarders, shipping agents, and logistics providers.
• Liaise with customers, suppliers, and internal departments regarding orders, delivery schedules, and shipment status.
• Monitor incoming and outgoing orders to ensure timely processing and delivery.
• Assist in tracking shipments and resolving delivery or logistics issues promptly.
• Maintain proper records of orders, shipments, and delivery documentation.
• Provide administrative support for purchasing, sales, and inventory coordination when required.
• Perform other ad hoc administrative and operational duties as assigned.

Requirements

• Minimum 2 years of experience in relevant administrative experience.
• Minimum GCE 'A' Level or equivalent
• Proficient in Microsoft Office, especially Excel and Word.
• Good organisational, communication, and coordination skills.
• Able to multitask, work independently, and meet deadlines in a fast-paced environment.
• Responsible, meticulous, proactive, and willing to learn.
• Experience in logistics, shipping, trading, or the seafood/food distribution industry will be an advantage.
• Able to commence work at 8:00 AM and commit to the required working schedule.
• Willing and able to commute to the workplace, which has limited access to public transportation.

Working Environment

This role supports the day-to-day operations of a seafood trading business, where timely deliveries, accurate documentation, and effective coordination are essential.