Assistant Executive, Logistics

OMEGA INTEGRATION PTE LTD; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

OMEGA INTEGRATION PTE LTD is seeking a logistics administrator in Singapore to streamline document processing for outgoing shipments and coordinate with freight forwarders, suppliers and internal teams. The role involves handling packing lists, DOs and related requests to ensure smooth deliveries.

The ideal candidate has at least 1 year of experience, strong MS Office skills, and a proactive, hands-on work approach. The position is based on-site in Singapore with daily administrative duties.

Qualifications

• GCE 'N' level.
• Computer Proficiency in MS Office.
• Min. of 1 year working experience.
• Able to handle General Administration.
• Strong interpersonal skills and hands-on, positive work attitude.

Responsibilities

• Expediting all documents for outgoing deliveries (DO, Proforma Invoice, Packing List, Marking) and related requests.
• Coordinate with freight forwarders, suppliers and internal customers on transport schedules and shipments.
• Coordinate with Project Engineers for incoming/outgoing matters.
• Ensure import/export documents are prepared for customs formalities.
• Coordinate with warehouse on packing, crating, storage space and delivery arrangements.
• Coordinate with Finance and Procurement regarding payments and GST matters.
• Assist in cost review and reduction programs.
• Compile weekly and monthly reports for submission.
• Arrange goods collection and transfer between regional offices.
• Duty assigned by Superior from time to time.

Skills

Interpersonal skills

General Administration

Hands-on attitude

Positive work attitude

Education

GCE 'N' level

Tools

Microsoft Office

Job description

Responsibilities:

• Expediting all documents direct/indirect related to outgoing deliveries Delivery orders(DO), Performa Invoice, Packing List, Marking and etc. for outgoing shipments. Sub-Service (SS), Declaration from projects and direct & indirect related request.
• Co-ordinating with secondary services, suppliers' / freight forwarder/transporters and internal customers on transportation & shipment schedule and deliveries to ensure timely logistic arrangement and smooth shipment transactions.
• Coordinate and interact within the Project Engineers for incoming, outgoing and related matters.
• Ensure Import & export documentations are prepared correctly for customs formalities.
• Co-ordinating with warehouse personnel on goods packing, crating, storage space, stuffing & unstuffing & delivery arrangements.
• Co-ordinating with Finance and Procurement department relating to payment and GST matters.
• Assist in promoting periodic cost review and reduction program with relevant parties.
• Compile weekly and monthly reports for submission.
• Arranging goods collection & transferal between regional offices.
• Coordinate and interact within the Project Engineers for incoming, outgoing and related matters.
• Duty assigned by Superior from time to time.

Requirements:

• GCE 'N' level.
• Computer Proficiency in MS Office.
• Min. of 1 year working experience.
• Able to handle General Administration.
• Strong interpersonal skills and hands-on, positive work attitude.