Business Admin Support

Wealth Asia LLP; Singapore; On-site; SGD 80,000 - 100,000; Full time

Job summary

A financial services firm in Singapore seeks a detail-oriented Business Admin Support to ensure smooth operations for the Sales and Wealth Planning Team. Responsibilities include scheduling meetings, preparing documents, managing communications, and supporting data entry. Candidates must have at least GCE 'A' Level and proficiency in MS Office. No prior experience is required, but a positive attitude and independence are valued.

Qualifications

• Minimum no experience required, but some background in admin is a plus.
• Ability to work independently and manage tasks efficiently.
• Strong interpersonal skills to interact with clients and team members.

Responsibilities

• Manage and maintain calendars and coordinate meetings.
• Prepare and edit correspondence, reports, and presentations.
• Handle communications and maintain organized filing systems.
• Assist with travel arrangements and office operations.
• Support data entry and record-keeping.

Skills

MS Office proficiency

Excellent communication

Attention to detail

Positive working attitude

Education

GCE 'A' Level & Above

Job description

Overview

The Business Admin Support plays a crucial role in ensuring the smooth and efficient operation of the Sales and Wealth Planning Team by providing comprehensive administrative and operational assistance. This position requires a highly organized, proactive, and detail-oriented individual with excellent communication and interpersonal skills. The ideal candidate will be adept at multitasking, problem-solving, and maintaining a high level of professionalism.

Responsibilities

• Manage and maintain calendars, schedule appointments, and coordinate meetings (both internal and external).
• Prepare and edit correspondence, reports, presentations, and other documents.
• Handle incoming and outgoing communications, including phone calls, emails, and mail, directing inquiries to the appropriate personnel.
• Maintain organized physical and electronic filing systems.
• Order and maintain office supplies and equipment, ensuring adequate stock levels.
• Assist with travel arrangements and expense reporting as needed.
• Support day-to-day office operations and ensure a well-maintained and functional work environment.
• Coordinate and facilitate internal and external events, meetings, and conferences.
• Support data entry, record-keeping, and database management.
• Collaborate with various teams to ensure seamless information flow and project completion.
• Greet visitors and clients in a professional and courteous manner.
• Perform other administrative and clerical duties as assigned to support the overall business objectives.
• Contribute to a positive and collaborative team environment.

Qualifications

• Candidate must possess at least GCE “A” Level & Above
• No or minimum experience required
• Proficient in MS Office
• Able to communicate well and pro-active
• Able to work independently and attention to detail
• Positive working attitude, hardworking, and willing to take up challenges.