(Bishan Healthcare) 6 Months Contract Senior Secretary - Corporate Development & Human Resource[...]

Recruit Express Pte Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading recruitment agency in Singapore is seeking a highly organized Senior Secretary for a 6-month contract. The role involves supporting the Director by managing schedules, organizing meetings, and ensuring effective coordination across departments. Ideal candidates will have at least 3 years of experience in a secretarial or administrative role, possess excellent communication skills, and demonstrate initiative and attention to detail. A diploma in Business Studies or a related field is required along with proficiency in Microsoft Office.

Qualifications

• Min Diploma in Business Studies (Administration / Secretarial) or equivalent.
• At least 3 years of secretarial experience supporting senior leaders.
• Excellent written and oral communication skills, capable of building effective relationships.

Responsibilities

• Organising meetings and coordinating attendees’ schedules.
• Managing the Director’s calendar and prioritizing meetings.
• Taking accurate minutes and tracking projects.

Skills

Organizational skills

Communication skills

Proficiency in Microsoft Office

Detail-oriented

Team player

Education

Diploma in Business Studies (Administration / Secretarial) or equivalent

Job description

(Bishan Healthcare) 6 Months Contract Senior Secretary - Corporate Development & Human Resource (Take Minutes, Support C Suites) Up 5K #HJC

We are looking for a highly organized and proactive Senior Secretary / Secretary who will serve as the Director’s first point of contact and ensure smooth coordination of all activities under the Director’s purview.

Key Responsibilities

• Keeping abreast of the work streams and priorities of the Director.
• Organising meetings, including coordinating attendees’ schedules, booking venues, setting up systems, preparing materials, and providing the Director with a quick recap of the meeting purpose.
• Managing the Director’s calendar effectively to prioritise meetings, calls, and deadlines.
• Taking accurate minutes and notes during meetings.
• Tracking projects and assignments to ensure timelines are met.
• Collating and understanding workplans and budgets submitted by individual departments.
• Maintaining a well-structured filing system for easy retrieval of documents.

How to Succeed

• Min Diploma in Business Studies (Administration / Secretarial) or equivalent.
• At least 3 years of secretarial experience supporting senior leaders.
• Strong team player with initiative, agility, and perseverance to foster a culture of performance and engagement.
• Excellent written and oral communication skills, with the ability to build effective relationships across all levels of the organisation.
• Highly organised, meticulous, and detail-oriented.
• Proficient in Microsoft Office applications and adept at managing calendars and scheduling tools.

Interested candidates please submit your resume to [e-mail]

Recruit Express Pte Ltd (EA Licence No.: 99C4599)