Billing Executive

INTER-FORWARDING LOGISTICS PTE LTD; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

INTER-FORWARDING LOGISTICS PTE LTD is seeking a detail-oriented Billing Executive to join the Finance & Accounts team in Singapore. You will manage daily billing operations, ensure accurate and timely invoicing, maintain billing records, and coordinate with internal departments to resolve discrepancies.

The role requires strong attention to detail, solid organizational skills, and the ability to work efficiently in a fast-paced logistics environment with cross-border trucking, warehousing, and

Qualifications

• Diploma in Accounting or related field.
• 1–2 years billing, invoicing or accounts administration experience.
• Logistics/freight forwarding experience beneficial.
• Proficient in Microsoft Excel.
• Familiar with Xero accounting software.
• Strong numerical accuracy and time-management.
• Good communication and cross-department collaboration.

Responsibilities

• Prepare, verify, and issue customer invoices accurately and timely.
• Process daily billing for transportation, cross-border trucking, warehousing, and other logistics services.
• Verify billing details against job orders, delivery orders, rate agreements and supporting documents.
• Ensure all billable jobs are invoiced promptly and accurately.
• Prepare debit notes, credit notes, and billing adjustments when required.
• Maintain accurate and updated billing records in the accounting system.
• Liaise with Operations, Customer Service and Sales to obtain billing information and documents.
• Verify customer rates, charges, surcharges and billing arrangements.
• Identify and resolve billing discrepancies before invoice issuance.
• Follow up on incomplete billing documents and outstanding unbilled jobs.
• Respond to customer billing enquiries and resolve disputes professionally.
• Prepare daily, weekly, and monthly billing reports.
• Assist with month-end billing closing and reconciliation.
• Maintain filing and documentation of invoices and records.
• Ensure billing activities comply with policies and agreements.

Skills

Billing

Invoicing

Excel

Attention to detail

Education

Diploma in Accounting

Tools

Xero

MS Excel

Job description

Job Summary

We are seeking a detail-oriented and responsible Billing Executive to join our Finance & Accounts team. The successful candidate will be responsible for managing daily billing operations, ensuring accurate and timely invoicing, maintaining billing records, and coordinating with internal departments to resolve billing discrepancies.

The role requires strong attention to detail, good organizational skills, and the ability to work efficiently in a fast-paced logistics and transportation environment.

Key Responsibilities

1. Billing & Invoicing

• Prepare, verify, and issue customer invoices accurately and within stipulated timelines.

• Process daily billing for transportation, cross-border trucking, warehousing, and other logistics services.

• Verify billing details against job orders, delivery orders, rate agreements, and supporting documents.

• Ensure all billable jobs are invoiced promptly and accurately.

• Prepare debit notes, credit notes, and billing adjustments when required.

• Maintain accurate and updated billing records in the company's accounting and operational systems.

2. Billing Verification & Coordination

• Liaise with Operations, Customer Service, and Sales departments to obtain necessary billing information and supporting documents.

• Verify customer rates, additional charges, surcharges, and other agreed billing arrangements.

• Identify and resolve billing discrepancies before invoice issuance.

• Follow up on incomplete billing documents and outstanding unbilled jobs.

• Respond to customer billing enquiries and resolve invoice-related disputes professionally.

3. Reporting & Documentation

• Prepare daily, weekly, and monthly billing reports.

• Monitor unbilled jobs and ensure timely completion of billing activities.

• Assist with month-end billing closing and reconciliation.

• Maintain proper filing and documentation of invoices, credit notes, and supporting records.

• Ensure billing activities comply with company policies, customer agreements, and internal procedures.

4. Finance & Administrative Support

• Assist the Finance & Accounts team with data entry and reconciliation of billing records.

• Support Accounts Receivable activities, including providing invoice documentation and clarifications.

• Coordinate with relevant departments to improve billing accuracy and operational efficiency.

• Assist with internal and external audit requirements relating to billing documentation.

• Perform other billing, finance, and administrative duties as assigned by management.

Job Requirements

• Minimum Diploma in Accounting, Finance, Business Administration, or a related discipline.

• At least 1–2 years of relevant experience in billing, invoicing, or accounts administration.

• Prior experience in the logistics, freight forwarding, transportation, or warehousing industry will be an advantage.

• Proficient in Microsoft Excel and other Microsoft Office applications.

• Familiarity with Xero accounting software or transportation management systems is advantageous.

• Good numerical accuracy, analytical skills, and attention to detail.

• Strong organizational and time-management skills.

• Able to handle high volumes of transactions and meet tight deadlines.

• Good communication and interpersonal skills.

• Able to work independently and collaboratively with different departments.

Key Performance Indicators (KPIs)

• Billing Accuracy: Minimize invoicing errors, credit notes, and billing discrepancies.

• Billing Timeliness: Ensure invoices are issued within established billing deadlines.

• Unbilled Jobs: Minimize outstanding unbilled jobs and ensure timely follow-up.

• Month-End Closing: Complete billing activities within the stipulated monthly closing schedule.

• Documentation Compliance: Maintain complete and accurate billing supporting documents.

• Issue Resolution: Resolve billing discrepancies and customer enquiries promptly.