Billing Clerk

Masindo Logistic Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Masindo Logistic Pte Ltd seeks a logistics billing specialist to manage job files, quotations, and billing using iLogon. The role involves calculating charges, coordinating with drivers and depots, and ensuring accurate documentation for timely invoicing.

The successful candidate will have 1+ year in logistics/operations, and be proficient in Excel with SAP/Portnet knowledge, ensuring meticulous billing and reporting.

Qualifications

• 1 year in logistics/operations or similar role.
• Basic knowledge of Portnet, depot processes, SAP and transport billing systems.
• Proficient in MS Excel and familiar with ERP/invoicing systems.
• Strong attention to detail to ensure billing accuracy.
• Effective communication and coordination with internal/external stakeholders.
• Ability to work independently and as part of a team.

Responsibilities

• Register and manage job files and quotation lines for accurate records.
• Calculate charges using tariff, depot receipts, LOLO costs, and expenses to determine billing amounts.
• Coordinate with drivers, vendors, and depots to verify logistics costs.
• Generate standard and reimbursement invoices using the iLogon system.

Skills

Logistics experience

Billing systems

MS Excel

Attention to detail

Communication skills

Team collaboration

Independent worker

Documentation accuracy

Tools

SAP

Portnet

ERP systems

iLogon

Job description

Job Summary

Manage job files and quotations while calculating and tracking logistics costs. Generate and send invoices accurately using iLogon, maintain billing reports, and coordinate with internal teams and external partners to ensure precise billing and documentation.

Responsibilities

• Register and manage job files and quotation lines to ensure accurate record-keeping
• Calculate charges based on tariff, depot receipts, LOLO costs, and other relevant expenses to determine correct billing amounts
• Coordinate with drivers, vendors, and depots to track and verify logistics costs accurately
• Generate standard and reimbursement invoices using the iLogon system to support timely billing
• Ensure all invoicing includes proper documentation and supporting attachments for compliance and audit purposes
• Maintain weekly billing summary reports and update customer reference numbers to keep billing information current
• Liaise with internal teams to verify job details and confirm accuracy before issuing invoices
• Email e-invoices or manual invoices according to customer requirements to facilitate prompt payment

Preferred competencies and qualifications

• At least 1 year of experience in logistics or operations, preferably in container trucking
• Basic knowledge of Portnet, depot processes, SAP, and transport billing systems
• Proficient in MS Excel and familiar with ERP/invoicing systems
• Strong attention to detail to ensure accuracy in billing and documentation
• Effective communication and coordination skills to work with internal and external stakeholders
• Ability to work independently and collaboratively within a team environment