Billing Coordinator (Administrative Support)

ALPHAEUS PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ALPHAEUS PTE. LTD. is seeking a detail-oriented Billing Coordinator to support leasing operations with administrative and billing duties.

The role involves maintaining accurate billing records, preparing documents, and coordinating with internal teams and external parties to ensure timely processing. The ideal candidate has strong administrative experience and Excel skills; accounting background is helpful but not required.

Qualifications

• Diploma/Nitec/Higher Nitec or equivalent qualification.
• At least 1 year of experience in administration, billing coordination or related role.
• Proficient in Microsoft Office, particularly Excel.

Responsibilities

• Prepare, verify and process billing documents and invoices.
• Maintain accurate leasing, billing and payment records.
• Track invoice submissions, payment status and outstanding items.
• Coordinate with customers, vendors, Finance and internal teams on billing matters.
• Update billing trackers, reports and internal systems regularly.

Skills

Administration

Billing coordination

Excel

Communication

multitasking

Education

Diploma/Nitec/Equivalent

Tools

Microsoft Office/Excel

Job description

Job Summary

We are looking for a detail-oriented Billing Coordinator to provide administrative and billing support for leasing operations. The role will be responsible for maintaining accurate billing records, preparing supporting documents, tracking invoices and coordinating with internal teams and external parties to ensure timely processing.

Candidates with a strong administrative background and good Excel skills are encouraged to apply. Prior accounting experience is helpful but not essential.

Key Responsibilities

• Prepare, verify and process billing documents and invoices.
• Maintain accurate leasing, billing and payment records.
• Track invoice submissions, payment status and outstanding items.
• Ensure billing information is complete and supported by the required documents.
• Assist with purchase orders, quotations, delivery orders and related administrative documentation.
• Update billing trackers, reports and internal systems regularly.
• Coordinate with customers, vendors, Finance and internal operational teams on billing matters.
• Investigate and follow up on billing discrepancies or missing documents.
• Support monthly billing and reporting activities.
• Organise and maintain proper electronic and physical filing of documents.
• Provide general administrative support to the leasing operations team.
• Perform other related duties as assigned.

Requirements

• Diploma, Nitec, Higher Nitec or equivalent qualification.
• At least 1 year of experience in administration, billing coordination, sales support or a related role.
• Candidates with relevant administrative experience but without direct billing experience may also be considered.
• Proficient in Microsoft Office, particularly Excel.
• Comfortable working with figures, invoices and supporting documents.
• Organised, detail-oriented and able to manage multiple tasks.
• Good communication and follow-up skills.
• Able to work independently and collaborate with different stakeholders.
• Experience in leasing, logistics, procurement or finance administration would be an advantage.

What We Are Looking For

• Strong attention to detail and accuracy.
• Good record-keeping and document-management skills.
• A responsible and proactive working attitude.
• Ability to meet deadlines in a fast-paced environment.

Only shortlisted candidates will be contacted.