Billing Assistant (Simple Admin Duties/ Invoice/ Quotations) – TUAS

Search Personnel; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A recruiting agency is seeking a Billing Assistant for an administrative role in Tuas. The position involves handling invoices, customer queries, and sales reporting. The ideal candidate will have experience in billing, proficiency in Excel, and be bilingual in English and Mandarin. This is a permanent role offering competitive salaries and benefits including annual leave and free lunches.

Benefits

Annual Leave

Free Lunch Tuesday to Thursday

Qualifications

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

Responsibilities

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from the Operations Manager and General Manager.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to WhatsApp messages and phone calls, addressing customer queries on invoice settlement.
• Prepare monthly sales reports, credit note reports, salesperson sales reports, and assist with monthly accounting requests.
• Issue invoices for selected customers and file them in designated folders.
• Support ad-hoc billing and reporting tasks as required.
• Assist in answering incoming phone calls when the Customer Liaison & Operations Coordinator is on the other line.

Skills

Billing experience

Microsoft Excel proficiency

Bilingual in English and Mandarin

Job description

Billing Assistant (Simple Admin Duties/ Invoice/ Quotations) - TUAS

Position: Billing Assistant (Simple Admin Duties/ Invoice/ Quotations) – TUAS

Location: Tuas Ave (Company Transportation to the nearest MRT will be provided)

Working hours: 5 days a week – Monday - Friday (4 days 8am to 6pm and 1 day - 8am -5pm)

Salary: (commensurate with experience): Up to $3000 + Annual Leave + Free Lunch Tuesday to Thursday

Duration: Permanent

Main Responsibilities:

• Issue invoices and credit notes promptly and accurately.
• Check quotations and obtain approvals from the Operations Manager and General Manager.
• Email invoices and Statements of Accounts (SOA) to customers.
• Input invoices into Excel for two companies.
• Review Excel entries and liaise with sales staff to resolve discrepancies.
• Respond to WhatsApp messages and phone calls, addressing customer queries on invoice settlement.
• Prepare monthly sales reports, credit note reports, salesperson sales reports, and assist with monthly accounting requests.
• Issue invoices for selected customers and file them in designated folders.
• Support ad-hoc billing and reporting tasks as required.
• Assist in answering incoming phone calls when the Customer Liaison & Operations Coordinator is on the other line.

Requirements:

• Prior experience in billing, accounts, or administrative support is preferred.
• Proficient in Microsoft Excel and comfortable managing multiple spreadsheets.
• Bilingual in English and Mandarin to converse with Mandarin speaking associates.

Send your resume via Email to ****@searchpersonnel.com.sg

Thank you for your interest in this position. Our shortlisting period is 3 working days. Only shortlisted candidates will be contacted for further consideration.

If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend that you continue your job search to maximize your opportunities. We wish you all the best and should we have any suitable roles that match your experiences/ qualifications/ preferences, we will reach out to you.

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