Bilingual Admin & HR Leader (Japanese/Mandarin)

pasona singapore pte. ltd.; Singapore; On-site; SGD 34,000 - 40,000; Full time

Job summary

Pasona Singapore Pte Ltd is seeking an Admin Manager to oversee general administration and HR coordination for a food manufacturing facility in North Singapore. You will bridge communication between Japanese management and local staff, supporting day-to-day operations on the factory floor.

The role involves coordinating with external stakeholders, handling translations, audits, and risk assessments, and occasional overseas travel.

Qualifications

• At least 5 years of experience in administration, HR coordination, operations support or a similar role.
• Previous experience working in a Japanese company.
• Strong spoken Japanese, with the ability to understand and convey nuances when communicating with Japanese-speaking management.
• Ability to read and write Japanese for business correspondence and support document translation between Japanese and English.
• Spoken Mandarin is essential for direct communication with Mandarin-speaking factory employees and interpretation during discussions with non-Mandarin-speaking management.
• Strong interpersonal and communication skills, with a tactful, approachable and empathetic manner.
• Willingness to undertake occasional overseas business trips, potentially up to once every three months depending on business needs.

Responsibilities

• Interpret between local non-Japanese clients and Japanese staff.
• Translate business documents between Japanese and English.
• Act as an intermediary between local staff and Japanese staff.
• Assist with monthly inventory checks and annual audits.
• Take responsibility as the Risk Assessment Leader and draft Risk Assessment Plans for the factory as required.
• Take the role of Halal Leader in the handling of Halal products and MUIS audits, including completing and passing the Singaporean Halal Competency Assessment.
• Perform administrative work, including handling and filing reports and drafting documents.
• Act as an intermediary between the accounting team and Japanese staff by explaining monthly financial reports in detail.
• Assist staff with miscellaneous affairs.

Skills

Japanese proficiency

Mandarin proficiency

HR coordination

Administration

Intercultural communication

Stakeholder management

MS Office

Tools

MS Office

Job description

Pasona Singapore Pte Ltd is seeking an Admin Manager to oversee general administration and HR coordination for a food manufacturing facility in North Singapore. You will bridge communication between Japanese management and local staff, supporting day-to-day operations on the factory floor.

The role involves coordinating with external stakeholders, handling translations, audits, and risk assessments, and occasional overseas travel.