Bilingual BD Coordinator (Japanese) - Visits & Docs

PASONA SINGAPORE PTE. LTD.; Singapore; On-site; SGD 34,000 - 40,000; Full time

Job summary

PASONA Singapore PTE. LTD. seeks a Business Development Coordinator/Executive (Japanese-speaking) to coordinate Singapore client visits to our Japan HQ, prep materials, and manage schedules across departments.

You will handle reports, presentations, minutes, and communications, ensuring accuracy before submission. The role requires Japanese language ability, strong organization across multiple stakeholders, and participation in client events.

Qualifications

• Proven ability to produce error-free documents and perform self-checks before submission.
• Ability to organize schedules and requests across multiple departments, clients and HQ stakeholders with deadlines.
• Ability to structure and search information using Excel, PowerPoint, CRM or client databases.
• Able to remain calm and courteous when dealing with executives and clients.
• Ability to anticipate tasks, report confirmations and risks early.
• Willingness to attend networking events if required.
• Japanese language required for coordination with Japan HQ and clients.

Responsibilities

• Coordinate visits by Singapore clients to Japan HQ, technical research centers, and project sites.
• Prepare client introduction materials, internal briefing documents, itineraries, and meeting schedules.
• Conduct prior consultations with relevant HQ departments.
• Prepare documents such as reports, presentations, meeting materials, minutes, and external communications.
• Ensure accuracy by checking for errors in figures, recipients, and schedules before submission.
• Organize and analyze past client information, meeting history, project details, and visit records.
• Maintain data in a searchable and easily retrievable format.
• Participate in business meetings, networking events, and dinners with Japan clients.
• Assist with preparation, record-keeping, and follow-up.

Skills

Japanese language

Tools

Excel

PowerPoint

CRM

Job description

PASONA Singapore PTE. LTD. seeks a Business Development Coordinator/Executive (Japanese-speaking) to coordinate Singapore client visits to our Japan HQ, prep materials, and manage schedules across departments.

You will handle reports, presentations, minutes, and communications, ensuring accuracy before submission. The role requires Japanese language ability, strong organization across multiple stakeholders, and participation in client events.