Admin Manager (Japanese speaking)

pasona singapore pte. ltd.; Singapore; On-site; SGD 34,000 - 40,000; Full time

Job summary

Pasona Singapore Pte Ltd is seeking an Admin Manager to oversee general administration and HR coordination for a food manufacturing facility in North Singapore. You will bridge communication between Japanese management and local staff, supporting day-to-day operations on the factory floor.

The role involves coordinating with external stakeholders, handling translations, audits, and risk assessments, and occasional overseas travel.

Qualifications

• At least 5 years of experience in administration, HR coordination, operations support or a similar role.
• Previous experience working in a Japanese company.
• Strong spoken Japanese, with the ability to understand and convey nuances when communicating with Japanese-speaking management.
• Ability to read and write Japanese for business correspondence and support document translation between Japanese and English.
• Spoken Mandarin is essential for direct communication with Mandarin-speaking factory employees and interpretation during discussions with non-Mandarin-speaking management.
• Strong interpersonal and communication skills, with a tactful, approachable and empathetic manner.
• Willingness to undertake occasional overseas business trips, potentially up to once every three months depending on business needs.

Responsibilities

• Interpret between local non-Japanese clients and Japanese staff.
• Translate business documents between Japanese and English.
• Act as an intermediary between local staff and Japanese staff.
• Assist with monthly inventory checks and annual audits.
• Take responsibility as the Risk Assessment Leader and draft Risk Assessment Plans for the factory as required.
• Take the role of Halal Leader in the handling of Halal products and MUIS audits, including completing and passing the Singaporean Halal Competency Assessment.
• Perform administrative work, including handling and filing reports and drafting documents.
• Act as an intermediary between the accounting team and Japanese staff by explaining monthly financial reports in detail.
• Assist staff with miscellaneous affairs.

Skills

Japanese proficiency

Mandarin proficiency

HR coordination

Administration

Intercultural communication

Stakeholder management

MS Office

Tools

MS Office

Job description

• Company: Food product manufacturer
• Location: North
• Position: Admin Manager (20480)

About the role

As Admin Manager, you will oversee general administration and HR coordination while supporting the day-to-day operations of a food manufacturing facility in North Singapore. This hands‑on role will facilitate clear communication between Japanese management and local employees, helping to ensure that intentions, concerns and expectations are understood across languages and cultures. You will work closely with factory employees and coordinate with external stakeholders.

Key responsibilities

• Interpret between local non‑Japanese clients and Japanese staff.
• Translate business documents between Japanese and English.
• Act as an intermediary between local staff and Japanese staff.
• Assist with monthly inventory checks and annual audits.
• Take responsibility as the Risk Assessment Leader and draft Risk Assessment Plans for the factory as required.
• Take the role of Halal Leader in the handling of Halal products and MUIS audits, including completing and passing the Singaporean Halal Competency Assessment.
• Perform administrative work, including handling and filing reports and drafting documents.
• Act as an intermediary between the accounting team and Japanese staff by explaining monthly financial reports in detail.
• Assist staff with miscellaneous affairs.

Requirements

• At least 5 years of experience in administration, HR coordination, operations support or a similar role.
• Previous experience working in a Japanese company.
• Strong spoken Japanese, with the ability to understand and convey nuances, intentions and sensitive matters accurately when communicating with Japanese-speaking management.
• Ability to read and write Japanese sufficiently to handle business correspondence and support document translation between Japanese and English.
• Spoken Mandarin is essential for direct communication with Mandarin‑speaking factory employees and interpretation during discussions with non‑Mandarin‑speaking management.
• Strong interpersonal and communication skills, with a tactful, approachable and empathetic manner.
• Confidence in handling discussions and negotiations with service providers, consultants and other external stakeholders.
• A hands‑on approach and willingness to work closely with employees on the factory floor.
• Good organisational skills, sound judgement and the ability to manage a broad range of responsibilities independently.
• Proficiency in Microsoft Office applications, including Word, Excel and PowerPoint.
• Willingness to undertake occasional overseas business trips, potentially up to once every three months depending on business needs.

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

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