Administrative Coordinator - Japan HQ & Documentation

RECRUIT NOW SINGAPORE PTE. LTD.; Singapore; On-site; SGD 29,000 - 48,000; Full time

Job summary

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an organized Office Administrator to support liaison with Japan HQ and handle document control.

You will translate routine documents and maintain accurate records to ensure clear communication between the Singapore office and Japan. The role offers exposure to a Japan-based construction company, a Monday–Friday schedule (8:30am–5:30pm), and a salary up to SGD 4,300 plus bonus.

Qualifications

• Diploma or equivalent qualification in Business Administration, Management, or a related discipline.
• Min Requirement JLPT N2.
• Experience in administrative or coordination roles is preferred.
• Proficient in MS Office applications (Word, Excel, PowerPoint).

Responsibilities

• Communicate with Japan HQ on administrative and documentation matters.
• Translate routine documents, emails, forms and instructions to support communication.
• Review documents to ensure information is accurately conveyed between Singapore office and HQ.
• Provide general administrative support to management and the office.
• Prepare letters, reports, forms, presentations and meeting materials.
• Maintain records, databases and filing systems.
• Assist with scheduling meetings, meeting documents and minutes.
• Coordinate internal administrative matters and follow up with stakeholders.
• Handle routine correspondence and inquiries.
• Maintain versioning of documents submitted to HQ.
• Assist with ad-hoc projects and other duties as assigned.

Skills

Microsoft Office

Education

Diploma in Business Administration or related discipline

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

RECRUIT NOW SINGAPORE PTE. LTD. is seeking an organized Office Administrator to support liaison with Japan HQ and handle document control.

You will translate routine documents and maintain accurate records to ensure clear communication between the Singapore office and Japan. The role offers exposure to a Japan-based construction company, a Monday–Friday schedule (8:30am–5:30pm), and a salary up to SGD 4,300 plus bonus.