Banking Administrative Support Executive

GREENLANE PRIVATE LTD.; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

GREENLANE PRIVATE LTD. in Singapore is seeking a Facilities Coordinator to support the General Administration Department.

You will coordinate maintenance, liaise with technicians and vendors, and monitor site operations to ensure safety and compliance. The role involves planning preventive maintenance, handling documentation, and assisting renovation projects while keeping operations running smoothly in a fast-paced environment.

Qualifications

• Diploma in facilities management or related field is a plus.
• 1–2 years of relevant experience in facilities or building management preferred.
• Fresh graduates with strong interest in facilities coordination are welcome to apply.
• Proficient in Microsoft Office applications to support documentation and reporting.
• Strong interpersonal and communication skills to liaise effectively with vendors and internal teams.
• Ability to work independently and manage multiple tasks in a fast-paced environment.
• Good problem-solving skills and a hands-on approach to address facilities issues proactively.

Responsibilities

• Coordinate and oversee repair and maintenance works performed by technicians, vendors, and contractors to ensure timely and quality completion.
• Manage office maintenance schedules and vendor appointments, following up on progress to maintain operational efficiency.
• Conduct regular site inspections to verify that facilities and equipment are well maintained and compliant with standards.
• Support renovation projects by coordinating with contractors and monitoring progress to ensure timely completion.
• Plan and propose enhancements to office layouts, systems, and safety equipment to improve workplace functionality and safety.
• Manage preventive maintenance schedules and ensure timely renewal of building permits to maintain compliance.
• Organise and maintain all facilities-related documentation and reports for accurate record-keeping and audit readiness.
• Respond promptly to emergencies and elevate issues appropriately to minimise disruption and maintain safety.
• Process invoices related to facilities works and services accurately and in a timely manner.
• Undertake additional duties as assigned by the Head of Department to support overall administrative functions.

Skills

MS Office

Communication

Multitasking

Independent work

Education

Diploma in facilities management

Tools

Facilities management software

Job description

Job Summary

Support the General Administration Department of a reputable bank by coordinating facilities maintenance, managing vendor relations, conducting site inspections, and assisting renovation projects to ensure efficient and safe office operations.

Responsibilities

• Coordinate and oversee repair and maintenance works performed by technicians, vendors, and contractors to ensure timely and quality completion
• Manage office maintenance schedules and vendor appointments, following up on progress to maintain operational efficiency
• Conduct regular site inspections to verify that facilities and equipment are well maintained and compliant with standards
• Support renovation projects by coordinating with contractors and monitoring progress to ensure timely completion
• Plan and propose enhancements to office layouts, systems, and safety equipment to improve workplace functionality and safety
• Manage preventive maintenance schedules and ensure timely renewal of building permits to maintain compliance
• Organise and maintain all facilities-related documentation and reports for accurate record-keeping and audit readiness
• Respond promptly to emergencies and elevate issues appropriately to minimise disruption and maintain safety
• Process invoices related to facilities works and services accurately and in a timely manner
• Undertake additional duties as assigned by the Head of Department to support overall administrative functions

Preferred competencies and qualifications

• Diploma in facilities management or related field is a plus
• 1-2 years of relevant experience in facilities or building management preferred
• Fresh graduates with strong interest in facilities coordination are welcome to apply
• Proficient in Microsoft Office applications to support documentation and reporting
• Strong interpersonal and communication skills to liaise effectively with vendors and internal teams
• Ability to work independently and manage multiple tasks in a fast-paced environment
• Good problem-solving skills and a hands-on approach to address facilities issues proactively

Other Information

Location

Work location: Raffles Place

Why Join Us

• Gain exposure in a reputable bank's administrative division
• Develop hands-on experience in facilities management
• Work in a dynamic and supportive environment