Building and facility Executive

Private Advertiser; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

Private Advertiser is seeking a proactive Building and Facility Executive to join our operations team in Singapore. You will oversee day-to-day facilities operations, building maintenance, vendor management, and ensure a safe, compliant working environment across company premises and project sites.

Reporting to the facilities lead, you will coordinate preventive maintenance, manage external contractors, uphold WSH guidelines, and maintain records of maintenance schedules and expenditures.

Qualifications

• Minimum 2 years' hands-on FM or building operations experience.
• Diploma or Degree in Facilities Management or related discipline.
• Strong familiarity with Singapore WSH regulations, BCA guidelines, and local requirements.
• Independent, hands-on, and with strong problem-solving skills and sense of urgency.
• Good communication and interpersonal skills to manage vendors and staff.
• Proficient in Microsoft Office and basic facility management software or ticketing systems.
• Able to respond to ad-hoc operational or emergency issues.

Responsibilities

• Oversee routine and preventive maintenance of building services (M&E, HVAC, electrical, plumbing, security).
• Manage external contractors and SLAs, review quotations, supervise on-site works.
• Ensure facilities comply with WSH regulations and local requirements.
• Handle office space allocation, inventory control, and asset tracking.

Skills

Facility management

Vendor management

Safety compliance

Communication skills

Problem solving

Education

Diploma or degree in FM/Facilities

Tools

MS Office

Ticketing systems

FM software

Job description

Job Overview:

We are seeking a proactive and detail-oriented Building and Facility Executive to join our growing operations team. In this role, you will be responsible for overseeing the day-to-day facilities operations, building maintenance, vendor management, and ensuring a safe, compliant, and efficient working environment across our company premises and project sites.

Key Responsibilities:

• Facility Maintenance & Operations: Coordinate and supervise routine and preventive maintenance of building services (e.g., M&E, HVAC, electrical, plumbing, and security systems) to ensure smooth operations.

• Vendor & Contractor Management: Manage external contractors and service providers, oversee service level agreements (SLAs), review quotations, and supervise onsite repair and upgrading works.

• Safety, Health & Compliance: Ensure all facilities and work practices strictly comply with Singapore’s Workplace Safety and Health (WSH) regulations, MOM guidelines, and local statutory requirements.

• Space & Asset Management: Handle office/facility space allocation, inventory control, workspace asset tracking, and basic housekeeping standards.

• Helpdesk & Issue Resolution: Serve as the primary point of contact for internal and external facility related feedback …

• Documentation and Administrative Support: Maintain comprehensive records of maintenance schedules, service reports, tenancy agreements, and facility-related expenditures.

Requirements & Qualifications:

• Minimum 2 years of hands-on experience in facility management, property maintenance, or building operations.

• Diploma or Degree in Facilities Management, Building Services, Real Estate, Mechanical/Electrical Engineering, or a related discipline.

• Strong familiarity with Singapore WSH regulations, BCA guidelines, and local statutory requirements.

• Independent, hands-on, and possesses good problem-solving skills with a strong sense of urgency.

• Good communication and interpersonal skills to manage vendors, stakeholders, and internal staff effectively.

• Proficient in Microsoft Office (Word, Excel) and basic facility management software or ticketing systems.

• Able to support ad-hoc operational or emergency issues when required.