Assistant Manager (Administration / Facility Management)

EA RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 61,000 - 73,000; Full time

Job summary

MNC Company is seeking a Facilities & Administration Manager to oversee facilities, administration, and related services across multiple sites in Singapore. You will lead facilities teams, coordinate repairs, engage vendors, and ensure continuous, high-quality support for daily operations.

The role requires a Bachelor’s degree in Facility/Building Services and 3–5 years of relevant experience. Travel to three locations within Singapore is expected; strong stakeholder management and cost control

Qualifications

• Bachelor's degree in Facility / Building Services or equivalent.
• 3–5 years of facilities management experience preferred.

Responsibilities

• Oversee and manage facilities and administration to ensure continuous FM services.
• Lead facilities teams and maintain high-quality service for operations.
• Coordinate repairs with vendors for HVAC, electrical, plumbing and general work.
• Source and evaluate contractors in line with purchasing policies.
• Manage space planning, budgeting, and project documentation and approvals.
• Coordinate relocations and startup of project sites.
• Travel within Singapore to three locations as required.

Skills

Facilities management

Administration

Vendor management

Project management

Budgeting

Education

Bachelor's degree in Facility / Building Services

Job description

MNC Company

Basic $5500 - $6500 + AWS + Variable Bonus

Excellent Welfare and Benefits + Career progression

Working location: Lorong Chuan (walking distance from MRT station)

Working hours: Monday to Friday (8.45am to 5.45pm)

Job Responsibilities

• Oversee and manage facilities and administration functions to ensure continuity of Facility Management services and minimize any disruption to company operations.
• Provide leadership to facilities and administration teams and accountable for the functions in order to provide high quality of service to company operations.
• Coordinate building repair requests and engage vendors for repairs include HVAC, electrical, plumbing and general repair.
• Source and evaluate contractor / supplier / vendor to contract specification; and in compliance to clients purchasing policies and procedures.
• Manages, approves, and executes change orders and proposals for office space planning, including office layouts, design, specification development, cost estimates, schedule construction, start up and decommissioning field locations.
• Develops estimates and schedules, including a master project schedule and manages the project to completion; establishes and measures costs, identifies issues and risks, establishes project documentation, space standards, and LEED certification standard or equivalent.
• Project management includes all aspects of requirements planning, developing Space Planning Utilization Report (SPUR), design development, construction, fit up, relocation, and startup of all related services.
• Works with outside real estate brokers to select suitable site locations.
• Develops and manages projects in terms of scope; approval, schedule, and budget utilizing established processes, experience, and expertise.
• Establishes deadlines, manages to milestones, monitors and reports progress of projects.
• Communicates with contractors, building managers, and architects to design space and manage projects.
• Manages the developing designs and estimates, obtaining approvals and budgets, commissioning the project, and overseeing the construction of office space ensuring build out to specifications and sustaining practices.
• Thoroughly evaluates site due diligence analyses for relocation and occupancy.
• Manages architects/engineers for schematic, development, design and construction documents.
• Coordinates and directs the activities of project management resources, consisting of internal and outsourced vendors.
• Manages the design, construction, and commissioning of these projects to meet or exceed project and company goals.
• Builds programming, conducts adjacency analysis, works with architects and contractors, approves construction drawings, and oversees the management of construction projects in the field.
• Works with outside consultants to reduce real property tax obligation.
• Negotiates directly with landlords for lease renewal. Reviews lease clauses to determine obligations, rules or procedures. Tracks and arranges for the return of lease security deposits.
• Assist and facilitate to address Facility related concerns arising from audits; internal, external and insurance related.
• Position will require travelling within Singapore between 3 locations.
• Other duties as assigned.

Job Requirements

• Bachelor's degree in Facility / Building Services or equivalent experience from which comparable knowledge and job skills can be obtained.
• Capability to manage a commercial portfolio with 3 to 5 years' experience will be highly preferred.

We regret that only shortlisted candidates will be contacted.