Facilities & Office Admin

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd is seeking a proactive Facilities & Office Executive to support workplace operations, office administration and vendor coordination, ensuring a safe, efficient and positive environment.

You will manage records, support projects and day-to-day services, with entry-level candidates welcome and room to grow in workplace and facilities management.

Qualifications

• Entry-level candidates are welcome to apply.
• Experience in office administration, workplace operations or facilities coordination is advantageous.
• Exposure to vendor management, maintenance coordination, procurement, invoicing or compliance activities is beneficial.
• Proficient in Microsoft Office applications.
• Organized, detail-oriented and able to work with multiple stakeholders.

Responsibilities

• Support the day-to-day operation of workplace and office facilities to ensure a safe, efficient and positive employee experience.
• Coordinate vendors, maintenance services, office administration activities and workplace improvement initiatives.
• Manage invoices, cost allocations, records and documentation to support accurate financial and operational processes.
• Maintain office assets, equipment and inventory records, ensuring information remains accurate and up to date.
• Support workplace safety, security, compliance and audit requirements while driving continuous operational improvements.

Skills

Office administration

Vendor coordination

Record keeping

Communication

Detail oriented

Tools

Microsoft Office

Job description

ABOUT THE ROLE

We are looking for a proactive and organized Facilities & Office Executive to support workplace operations, office administration and vendor coordination. You will play a key role in ensuring a safe, efficient and positive workplace experience while managing records, supporting projects and coordinating day-to-day office services.

This is an excellent opportunity for candidates with experience in administration, operations support or facilities coordination who are looking to build a career in workplace and facilities management.

KEY RESPONSIBILITIES

• Support the day-to-day operation of workplace and office facilities to ensure a safe, efficient and positive employee experience.
• Coordinate vendors, maintenance services, office administration activities and workplace improvement initiatives.
• Manage invoices, cost allocations, records and documentation to support accurate financial and operational processes.
• Maintain office assets, equipment and inventory records, ensuring information remains accurate and up to date.
• Support workplace safety, security, compliance and audit requirements while driving continuous operational improvements.

REQUIREMENTS

• Entry-level candidates are welcome to apply.
• Experience in office administration, workplace operations, facilities coordination or customer-facing support roles will be an advantage.
• Exposure to vendor management, maintenance coordination, procurement, invoicing or compliance-related activities is beneficial.
• Proficient in Microsoft Office applications.
• Organized, detail-oriented and able to work effectively with multiple stakeholders.

Aiden Chew | EA License No.: 02C3423 | Personnel Registration No.: R22106530