Senior Admin & Facilities Management (Banking)

Recruit Express Pte Ltd; Singapore; On-site; SGD 48,000 - 60,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an experienced office administrator to manage front desk, coordinate meeting space, and oversee facilities in Singapore. You will liaise with building management and vendors to handle maintenance and security, while ensuring smooth day-to-day operations.

The role requires a Diploma or Degree and 5+ years in banking, financial services, or a multinational environment, with flexibility for out-of-hours work and weekends as needed.

Qualifications

• Minimum Diploma/Degree in any discipline with 5+ years of banking/financial services or MNC experience.
• Good communication, proactive and ability to multi-task.
• Available to commit out-of-office hours / weekends for ad-hoc office maintenance.

Responsibilities

• Manage front desk and reception area including coordinating meeting room arrangements.
• General maintenance and upkeep of the office premises, facilities, furniture.
• Liaison with building management and vendors on all office maintenance and repair work.
• Sourcing and procurement of all office fixed assets, pantry supplies etc.
• In charge of office security such as issuance of access cards, key registration and safety processes.
• Attending meetings/briefings organized by building management.
• Managing mail room services such as retrieval, collection and distribution of documents/incoming correspondences.
• Update company SOP and involve in Business Continuity Plan.
• Provide support during audit and any other office administration duties.

Skills

Communication

Multi-tasking

Proactive

Office admin

Education

Diploma or degree

Job description

• Manage front desk and reception area including coordinating meeting room arrangements
• General maintenance and upkeep of the office premises, facilities, furniture
• Liaison with building management and vendors on all office maintenance and repair work
• Sourcing and procurement of all office fixed assets, pantry supplies etc.
• In charge of office security such as issuance of access cards, key registration and safety processes
• Attending meetings/briefings organized by building management
• Managing mail room services such as retrieval, collection and distribution of documents/incoming correspondences
• Update company SOP and involve in Business Continuity Plan
• Provide support during audit and any other office administration duties

Requirements:

• Minimum Diploma/Degree in any discipline, with more than 5 years of relevant working experience in a banking (preferred), financial services or MNC environment
• Good communication skills, pro-active and ability to multi-task
• Able to commit out-of-office hours / weekend for office maintenance requirements on ad-hoc basis
• Ability to start work within short notice