Administrative Executive (contract/East)

HR FACTORS PERSONNEL PTE. LTD.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

HR Factors Personnel Pte. Ltd. in Singapore seeks an experienced Office Administrator to manage visitor reception, coordinate travel and office supplies, support company events, and maintain equipment. You will assist with documentation and reporting to ensure smooth office operations.

The role requires at least 5 years in office administration or supply chain, with strong SAP/Ariba skills and the ability to work independently to standardize reports and comply with policies.

Qualifications

• Minimum of 5 years relevant experience in office administration or supply chain functions.
• Experience with purchasing processes including quotations and pricing.
• Familiarity with vendor/supplier qualification and onboarding processes.
• Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing.
• Experience with SAP, Ariba, and Microsoft Form applications is advantageous.
• Meticulous work approach and ability to work independently.

Responsibilities

• To manage phone calls, emails and correspondence, host visitors in service areas
• Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
• Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
• Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
• Operate and maintain office machines such as printers and copiers to ensure functionality
• Participate in planning and organizing company events as a member of the organizing committee
• Ensure compliance with company policies, rules, and regulations within the office area
• Facilitate the structuring and standardization of company reports, meetings, and records
• Perform additional tasks or projects assigned by material management to support office functions

Skills

Procurement

Vendor management

Independent worker

Attention to detail

Communication

SAP experience

SAP Ariba

Microsoft Forms

Tools

SAP

Ariba

Microsoft Forms

Job description

Job Summary

You will manage visitor reception, coordinate travel and office supplies for the R&D team, support company events, maintain office equipment, and assist with documentation and reporting to ensure smooth office operations.

Responsibilities

• To manage phone calls, emails and correspondence, host visitors in service areas
• Order and manage MRO supplies including stationery, pantry items, and office equipment, conducting regular stock takes
• Consolidate travel requests for the R&D team and coordinate with Finance to book air tickets, hotels, and car rentals
• Track and replenish stocks of office supplies, refreshments, and facility items to maintain adequate inventory
• Operate and maintain office machines such as printers and copiers to ensure functionality
• Participate in planning and organizing company events as a member of the organizing committee
• Ensure compliance with company policies, rules, and regulations within the office area
• Facilitate the structuring and standardization of company reports, meetings, and records
• Perform additional tasks or projects assigned by material management to support office functions

Preferred competencies and qualifications

• Experience with purchasing processes including quotations and pricing
• Familiarity with vendor/supplier qualification and onboarding processes
• Proficiency in SAP for purchase requisition creation, changes, deletions, release strategies, approval workflows, and vendor invoice processing
• Experience with SAP, Ariba, and Microsoft Form applications is advantageous
• Meticulous work approach and ability to work independently

Required competencies and certifications

• Minimum of 5 years relevant experience in office administration or supply chain functions