Admin & Facilities Executive

Hong An Engineering Pte Ltd; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Hong An Engineering Pte Ltd is seeking an Admin & Facilities Executive in Singapore to keep the office running smoothly across supplies, facilities, fleet administration, IT basics, and HR support.

The role covers office operations, vendor coordination, asset tracking, and New Joiner setup, with a hands-on, multi-tasking approach in a fast-paced construction/engineering environment.

Qualifications

• Diploma or equivalent required or preferred.
• Comfortable with basic IT troubleshooting.
• Organised, detail-oriented, able to juggle multiple requests.

Responsibilities

• Manage stationery and pantry stock, place orders as needed.
• Maintain copiers/printers, liaise with vendors for servicing and repairs.
• Procure PPE and distribute PPE to staff.
• Monitor and track insurance, road tax, and COE expiry dates for company vehicles; notify drivers.
• Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics.
• Handle password resets, printer/connectivity issues; escalate complex IT issues.
• Prepare laptops and set up email/access for new hires.
• Process software purchases/ renewals and track expiry dates.
• Maintain records of company laptops, software licenses, and equipment.
• Assist HR with filing, data entry, scheduling, and onboarding logistics.

Skills

Organised

Detail oriented

IT basics

Education

Diploma or equivalent

Tools

Microsoft Office

Job description

Admin & Facilities Executive

We're looking for an organised, hands-on Admin Executive to keep our office running smoothly — covering office supplies, facilities, vehicle fleet administration, basic IT support, and day-to-day support for our HR team. This is a great fit for someone who enjoys variety, takes ownership, and is comfortable juggling practical, everyday tasks in a fast-paced construction/engineering sector environment.

Job Scope

Office Supplies & Pantry

• Manage stationery and pantry stock, place orders as needed

Office Equipment

• Maintain copiers/printers, liaise with vendors for servicing and repairs

PPE

• Procure, stock, and distribute PPE to staff

Fleet & Vehicle Administration

• Monitor and track insurance, road tax, and COE expiry dates for company commercial vehicles
• Notify and remind assigned drivers ahead of expiry deadlines
• Coordinate with drivers to ensure vehicles are sent for inspection on schedule
• Maintain a vehicle register/tracker and handle related vehicle administrative matters

Facilities & Vendor Coordination

• Coordinate cleaners, maintenance contractors, courier/mail, and general office logistics

Basic IT Support

• Handle password resets, printer/connectivity issues; elevate more complex issues to our IT vendor

New Joiner Setup

• Prepare laptops, install standard software, set up email/access for new hires

Software Licensing

• Process software purchases/renewals as instructed by Management, track expiry dates

Asset Tracking

• Maintain records of company laptops, software licenses, and equipment

HR Support

• Assist the HR team with filing, data entry, scheduling, and onboarding logistics

Requirements

• Diploma or equivalent; prior admin, facilities, or IT support experience preferred
• Comfortable with basic IT troubleshooting
• Organised, detail-oriented, and able to juggle multiple requests
• Proficient in Microsoft Office
• Prior exposure to the construction/engineering sector is an advantage