Associate, Administration

Raffles Family Office; Singapore; On-site; SGD 28,000 - 39,000; Full time

Job summary

Raffles Family Office Limited is seeking a proactive Administrative/Reception Assistant to manage frontline duties such as answering the hotline, greeting guests, and coordinating meeting room bookings. The role requires a Diploma with service-industry experience and proficiency in English and Mandarin.

The position involves pantry oversight, mail distribution, courier arrangements, and event setup/teardown, working closely with the Admin team to ensure smooth daily operations.

Qualifications

• Diploma with 2-3 years of relevant experience in the service industry.
• Sound IT knowledge preferred.
• Experience with food handling.
• Proficient in English and Mandarin.

Responsibilities

• Proactively answer the main hotline and direct calls to relevant parties.
• Greet guests at the door and serve beverages.
• Tidy meeting rooms after use.
• Coordinate meeting room bookings via Outlook and in-house app.
• Distribute incoming mail to colleagues.
• Arrange local and overseas courier pick-ups.
• Monitor pantry inventory and order stock monthly.
• Ensure cleanliness of pantry throughout the day.
• Assist with office events’ set-up and tear down.
• Assist with other ad-hoc duties assigned to the Admin team whenever required

Skills

IT knowledge

Food handling

Communication

Education

Diploma (2-3 years in service)

Tools

Microsoft Office

Job description

• Proactively answer the main hotline and direct calls to relevant parties
• Greet guests at the door and serve beverages
• Tidy meeting rooms after use
• Coordinate meeting room bookings via Outlook and in-house app
• Distribute incoming mail to colleagues
• Arrange local and overseas courier pick-ups
• Monitor Pantry inventory and order stock monthly
• Ensure cleanliness of pantry throughout the day
• Assist with office events’ set-up and tear down
• Assist with other ad-hoc duties assigned to the Admin team whenever required

Requirements

• Diploma with 2-3 years of relevant experience in the service industry
• Sound IT knowledge preferred
• Experience with food handling
• Responsible, detail-oriented, and self-motivated individual
• Ability to work both independently and as part of a team and to think globally with excellent communication and interpersonal skills; a team player with a collaborative mindset
• Proficient in English and Mandarin
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

All personal data collected will be kept strictly confidential for recruitment purposes only.