Assistant Procurement Manager

ssg hotels pte. ltd.; Singapore; On-site; SGD 48,000 - 72,000; Full time

Benefits offered by this job

Worldwide Marriott discounts

Global Learning & Development access

2 nights staycation yearly

20% F&B discount

Job summary

The Garcha Group is seeking a procurement professional to support the Chairman/CEO by monitoring budgets and forecasts, handling RFQ/RFP processes, and sourcing vendors for optimal pricing and quality. You will prepare comprehensive purchasing reports for Marriott, insurers, and government agencies while ensuring timely responses to finance queries on invoices, orders, and payments.

Responsibilities include grant facilitation, licensing renewals, inventory management, and ongoing market research

Qualifications

• Experience in procurement processes including RFQ/RFP and purchase orders.
• Ability to prepare regular purchasing reports and supplier performance metrics.
• Strong negotiation skills and vendor management experience.

Responsibilities

• Assist the Chairman/CEO in budgeting and forecasting via daily reports.
• Coordinate procurement processes: RFQ/RFP, PO creation, and invoice verification.
• Research vendors to obtain best pricing and quality.
• Prepare reports for Marriott, insurers and government agencies.
• Respond to finance queries and manage invoices, orders, deliveries and cost claims.
• Facilitate government grants and ensure post-award compliance and timelines.
• Maintain licenses and insurance renewals for all entities.
• Oversee office management and expense reporting; manage inventory counts and records.
• Conduct market research to identify new suppliers and technology trends; monitor pricing and regulations.
• Monitor stock levels and coordinate with warehouse; prevent shortages or excesses.
• Support departmental budget development and identify cost-saving opportunities.
• Generate regular purchasing activity reports for management review.

Skills

Record keeping

Multitasking

Clear communication

Negotiation

Market research

Procurement software

Procurement policies

Issue resolution

Tools

Procurement software

Job description

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott);
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott);
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Assist the Chairman/CEO in controlling and evaluating all relevant financial budgets and forecasting through constant monitoring of the daily reports.
• Knowledge of procurement process example; Request for Quotation [RFQ], Request for Proposal [RFP], creating and issuing of Purchase Orders, verifying of invoices against purchase orders and work completed and etc.
• Conduct research on available vendors to determine which vendors offer the best pricing and product / service quality.
• Assist in the preparation of regularly scheduled reports including reports to Marriott, insurance companies and government agencies.
• Respond to queries from finance and facilitate on matters such as invoice, orders, delivery order, goods/services received, cost claims, revenue collection, cash and borrowings, inter-company transactions.
• Facilitate government grants including grant approval process and post-award compliance. Ensures timelines are met.
• Maintain Licensing/Insurance renewals for all entities under The Garcha Group.
• Office Management (dispatch and collection of correspondence within The Garcha Group, submit and reconcile expense reports).
• Updating inventory count and maintaining inventory records to share with management and other stakeholders in the business
• Keep accurate and up-to-date records of all purchases, including prices, quantities, and delivery dates. Ensure that all information is documented and easily accessible for reference and reporting purposes.
• Conduct market research to identify new suppliers, products, and technologies. Stay updated on market trends, price fluctuations, and industry regulations to make informed purchasing decisions. Compare prices, quality, and delivery terms to select the best suppliers for the organization.
• Monitor stock levels and anticipate future needs. Coordinate with the warehouse or inventory team to ensure optimal inventory levels are maintained. Recognize potential stock shortages or excesses and take appropriate action to address them.
• Assist in developing and monitoring departmental budgets. Ensure that purchasing activities align with approved budgets and financial guidelines. Identify cost-saving opportunities and propose strategies to optimize procurement processes.
• Prepare regular reports on purchasing activities, including expenditures, savings, and supplier performance. Generate reports for management review to provide insights and support decision-making processes.

Skills:

• Ability to accurately process and maintain detailed records and documents.
• Capable of managing multiple tasks simultaneously and prioritizing work effectively.
• Able to communicate clearly and professionally with suppliers, vendors, and internal stakeholders.
• Proficient in negotiating favorable terms, conditions, and prices with suppliers.
• Capable of conducting market research and analyzing data to make informed purchasing decisions.
• Experience with procurement software and systems to manage purchase orders, track inventory, and generate reports.
• Familiarity with procurement policies, procedures, and industry standards.
• Skilled in identifying and resolving issues related to purchasing, such as delivery delays or quality concerns.
• Any other duties/tasks as requested by management.