Assistant Finance Manager (Hotel)

ssg hotels pte. ltd.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Benefits offered by this job

Marriott hotel discounts

Global Learning & Development access

2 nights yearly staycation

20% off F&B at Garcha venues

Job summary

The Garcha Group in Singapore is seeking a detail‑oriented Office & Finance Coordinator to support accounting and administrative functions across its boutique hotel portfolio. You will handle correspondence, assist in meetings, and liaise with HQ and the Accounts Department to ensure accurate records and timely reporting.

This role requires proficiency with Word, Excel and PowerPoint, strong organizational skills, and a proactive approach to procurements, inventory and daily cash controls.

Qualifications

• Strong MS Office skills required (Word, Excel, PowerPoint).
• Experience in general office administration and meetings coordination.
• Ability to liaise with HQ and Accounts Department.

Responsibilities

• Managing incoming and outgoing letters.
• Be the representative for accounting and finance queries within the office.
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given).
• Assist in coordinating meetings and calling of quotations.
• General Office administration duties (e.g. filings).
• Other tasks as assigned by line manager and/or management.
• Working knowledge on Microsoft Word, Excel, and Power Point essential.
• Verify and reconcile daily transactions from all revenue-generating departments, including rooms, F&B and banquet.
• Review and verify Night Auditors logbook, daily revenue report and daily F&B report with supporting vouchers and trial balance.
• Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable.
• Review the interface between POS systems and Hotel Management Systems ensuring revenue data flows accurately.
• Review of daily no show and cancellation report and ensure revenue is accounted for.
• Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms with documentation.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Job description

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott);
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott);
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott).

Restaurants & Bars:

• Shikar, Isabel Brasserie, Polo Bar Steakhouse & Cultivate (Maxwell Reserve)
• Whiskey Library & Jazz Club (The Vagabond Club)
• GupShup (The Serangoon House)

Garcha Group Benefits:

• As an associate of a Marriott hotel, you, your parents or parents-in-laws, children, spouse/domestic partner and siblings are eligible for discounts on F&B and room rates in 7,000+ hotels world-wide.
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalized learning experiences designed to help you thrive in their Marriott career journey. (see attached for full Marriott benefits)
• 2 nights yearly staycation in any of the Garcha Group hotels in Singapore.
• 20% off Food/Alcohol Bill at all Garcha Group restaurants and bars

Responsibilities include but are not limited to:

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office.
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co-ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential
• Verify and reconcile daily transactions from all revenue-generating departments, including rooms, food and beverage and banquet.
• Review and verify Night Auditors logbook, daily revenue report and daily Food & Beverage report with supporting vouchers and trial balance.
• Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable.
• Review the interface between Point of Sale (POS) systems and Hotel Management Systems ensuring that revenue data flows accurately and seamlessly between the systems.
• Review of daily no show and cancellation report and ensure that no show and cancellation revenue have been properly accounted for.
• Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms to ensure that each transaction is supported by relevant documentation and approved by the appropriate authorized personnel.
• Review daily Food & Beverage void and discount reports to ensure all entries are accurately documented and supported by appropriate justification.
• Responsible for conducting monthly surprise cash count at Front Office and F&B outlets.
• Ensure the foreign currency exchange rates are updated regularly and to check on the accuracy of such rates.
• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly
• Identify Cost Control Strategies
• Monthly Purchasing Reports
• Conduct Physical Inventory Counts at various locations within the company
• Examine and analyze inventory levels to ensure they match the records in the company database
• Detect discrepancies or errors in inventory records and report to management
• Identify slow-moving or obsolete inventory and take necessary action to address it
• Collaborate with team members to share inventory audit findings and proposed solutions
• Create reports on inventory levels and communicate findings to management
• Any other duties / tasks as requested by management.