Assistant Finance Manager

MURRAY PTE. LTD.; Singapore; On-site; SGD 33,000 - 50,000; Full time

Benefits offered by this job

Hotel employee discounts on F&B and 8,

Job summary

The Garcha Group is seeking an organised Office Administrator to support accounting and general admin in its Singapore offices. You will handle letters, coordinate meetings and quotations, and liaise with HQ and the Accounts Department to prepare accounting information.

Proficiency in Word, Excel and PowerPoint is essential, with responsibilities spanning daily revenue reconciliations, inventory oversight, and purchase coordination within the hotel group.

Qualifications

• Office administration duties are required.
• Good communication and organizational skills.

Responsibilities

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information
• Assist in co-ordinating meetings and calling of quotations
• General Office administration duties
• Working knowledge on Microsoft Word, Excel, and Power Point essential
• Verify and reconcile daily transactions from all revenue streams
• Review and reconcile daily revenue reports with vouchers and trial balance
• Review interface between POS and Hotel Management systems

Tools

Microsoft Word

Excel

PowerPoint

Job description

Overview

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott)
• Duxton Reserve, Autograph Collection Hotel (Marriott)
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott)
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott)

Benefits

• As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey
• Comprehensive health insurance plan with the option to upgrade at subsidised corporate rates
• 2-night yearly staycation in any of the four Garcha Group hotels
• 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Responsibilities

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co‑ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential
• Verify and reconcile daily transactions from all revenue-generating departments, including rooms, food and beverage and banquet
• Review and verify Night Auditors logbook, daily revenue report and daily Food & Beverage report with supporting vouchers and trial balance
• Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable
• Review the interface between Point of Sale (POS) systems and Hotel Management Systems ensuring that revenue data flows accurately and seamlessly between the systems
• Review of daily no show and cancellation report and ensure that no show and cancellation revenue have been properly accounted for
• Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms to ensure that each transaction is supported by relevant documentation and approved by the appropriate authorized personnel
• Review daily Food & Beverage void and discount reports to ensure all entries are accurately documented and supported by appropriate justification
• Responsible for conducting monthly surprise cash count at Front Office and F&B outlets
• Ensure the foreign currency exchange rates are updated regularly and to check on the accuracy of such rates
• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly
• Identify Cost Control Strategies
• Monthly Purchasing Reports
• Conduct Physical Inventory Counts at various locations within the company
• Examine and analyze inventory levels to ensure they match the records in the company database
• Detect discrepancies or errors in inventory records and report to management
• Identify slow-moving or obsolete inventory and take necessary action to address it
• Collaborate with team members to share inventory audit findings and proposed solutions
• Create reports on inventory levels and communicate findings to management
• Any other duties / tasks as requested by management