Assistant Finance Manager

MURRAY PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job description

Overview

An exciting opportunity has arrived at The Garcha Group, Singapore’s boutique hotel group currently with the following hotels:

• Maxwell Reserve, Autograph Collection Hotel (Marriott)
• Duxton Reserve, Autograph Collection Hotel (Marriott)
• The Vagabond Club, a Tribute Portfolio Hotel (Marriott)
• The Serangoon Club, a Tribute Portfolio Hotel (Marriott)

Benefits

• As an associate of a Marriott hotel, you, your parents or parents-in-law, children, spouse/domestic partner, and siblings are eligible for discounts on F&B and room rates in 8,700+ hotels worldwide
• As an associate of a Marriott hotel, you have access to the “Global Learning + Development” tool which creates for you personalised learning experiences designed to help you thrive in your Marriott career journey
• Comprehensive health insurance plan with the option to upgrade at subsidised corporate rates
• 2-night yearly staycation in any of the four Garcha Group hotels
• 20% off food & beverage at Garcha Group restaurants and bars and all Marriott hotels

Responsibilities

• Managing incoming and outgoing letters
• Be the representative for accounting and finance queries within the office
• Liaising with HQ and Accounts Dept.
• Preparation of Accounting information (training will be given)
• Assist in co‑ordinating meetings and calling of quotations
• General Office administration duties (eg. filings etc.)
• Other tasks as assigned by line manager and/or management
• Working knowledge on Microsoft Word, Excel, and Power Point essential
• Verify and reconcile daily transactions from all revenue-generating departments, including rooms, food and beverage and banquet
• Review and verify Night Auditors logbook, daily revenue report and daily Food & Beverage report with supporting vouchers and trial balance
• Review and reconcile the guest ledger, city ledger and credit card to the Accounts Receivable
• Review the interface between Point of Sale (POS) systems and Hotel Management Systems ensuring that revenue data flows accurately and seamlessly between the systems
• Review of daily no show and cancellation report and ensure that no show and cancellation revenue have been properly accounted for
• Examine daily reports for paid outs, rebates, adjustments, house use, and complimentary rooms to ensure that each transaction is supported by relevant documentation and approved by the appropriate authorized personnel
• Review daily Food & Beverage void and discount reports to ensure all entries are accurately documented and supported by appropriate justification
• Responsible for conducting monthly surprise cash count at Front Office and F&B outlets
• Ensure the foreign currency exchange rates are updated regularly and to check on the accuracy of such rates
• Tactical sourcing for food and non-food categories related items
• Ongoing assessment, strategic sourcing and supplier relationship management
• Drive purchasing needs within all the departments and manage communication by giving procurement updates weekly
• Identify Cost Control Strategies
• Monthly Purchasing Reports
• Conduct Physical Inventory Counts at various locations within the company
• Examine and analyze inventory levels to ensure they match the records in the company database
• Detect discrepancies or errors in inventory records and report to management
• Identify slow-moving or obsolete inventory and take necessary action to address it
• Collaborate with team members to share inventory audit findings and proposed solutions
• Create reports on inventory levels and communicate findings to management
• Any other duties / tasks as requested by management