Assistant Office Manager - Singapore

Familyandkids; Singapore; On-site; SGD 76,000 - 81,000; Full time

Job summary

TIQ Singapore is seeking a capable administrator to oversee the Singapore office's daily operations, including budgets, HR administration and vendor management. The role also coordinates high‑level events, official visits and business missions to showcase Queensland‑Singapore trade and investment opportunities.

Reporting to the Southeast Asia Operations Manager, you will balance operational excellence with event delivery, liaising with senior leaders, external partners and key stakeholders to

Responsibilities

• Demonstrate strong experience in office management, administration and business operations, with responsibility for budgets, finance, HR administration and vendor management.
• Coordinate payroll processing for locally engaged employees and support HR administration, including recruitment, personnel records, leave management and professional development activities.
• Organise meetings, travel, official visits and major TIQ events, providing end‑to‑end logistics, coordination and stakeholder management.
• Manage contracts, vendor relationships, accommodation and lease matters, and liaise with building management providers.
• Support marketing, business development and stakeholder engagement activities, including industry partnerships between Queensland and Singapore.
• Deliver high‑quality client service and maintain productive relationships with government, industry and commercial stakeholders.
• Provide compliance reporting and support workplace health and safety in collaboration with the Operations Manager and local landlord.

Job description

**Note this is not QLD Public Sector employment, this is locally engaged employment in SINGAPORE**

TIQ is Queensland's global business agency, taking Queensland to the world and bringing investment to Queensland.

We have an exciting opportunity available for someone locally, living and working in Singapore to lead trade and investment across the market.

Job details

• Position status: Fixed Term Temporary
• Position type: Full-time
• Occupational group: Administration
• Classification: Not applicable
• Workplace Location: Other - Outside Qld
• Job ad reference: QLD/TIQ7004311
• Closing date: 08-Nov-2026
• Salary Other: SGD 75,767 - 81,364
• Job duration: 24 Months
• Contact person: HR International
• Contact details: [e-mail]
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**Note this is not QLD Public Sector employment, this is locally engaged employment in SINGAPORE**

About The Opportunity
Based in the TIQ Singapore office and reporting to the Operations Manager, Southeast Asia, this is a diverse and hands‑on role that combines office management, administration and operational coordination with event management and stakeholder engagement responsibilities.

You will be responsible for managing the day-to-day operations of the Singapore office, including finance, budgeting, human resources, administration, vendor and facilities management, and compliance reporting. Equally important, you will play a key role in the planning, coordination and delivery of major trade and investment events, official visits, business missions and marketing activities, ensuring seamless execution and an exceptional stakeholder experience.

This role is ideal for someone who thrives in a fast‑paced environment, enjoys balancing operational excellence with event delivery, and can confidently manage multiple priorities while working with senior leaders, external partners and key stakeholders.

To be successful in this role you will:

• Demonstrate strong experience in office management, administration and business operations, with responsibility for budgets, finance, HR administration and vendor management.
• Have proven experience coordinating and delivering events, executive visits, business missions, seminars and stakeholder engagements, including logistics, planning and on‑the‑day support.
• Provide high‑level administrative support to Queensland's Senior Commissioner, Southeast Asia, and the Operations Manager, ensuring the effective operation of the TIQ Singapore office and compliance with policies and procedures.
• Assist in managing office budgets, financial processing, reporting and expenditure in accordance with the Financial Management Practices Manual.
• Coordinate payroll processing for locally engaged employees and support HR administration, including recruitment, personnel records, leave management and professional development activities.
• Organise meetings, travel, official visits and major TIQ events, providing end‑to‑end logistics, coordination and stakeholder management.
• Manage contracts, vendor relationships, accommodation and lease matters, and liaise with building management providers.
• Support marketing, business development and stakeholder engagement activities, including industry partnerships between Queensland and Singapore.
• Deliver high‑quality client service and maintain productive relationships with government, industry and commercial stakeholders.
• Support workplace health and safety compliance in collaboration with the Operations Manager and local landlord.

Further information

We are committed to building inclusive cultures in the Queensland public sector that respect and promote human rights and diversity.