Office Manager

Pale Blue Dot AI Pte. Ltd.; Singapore; On-site; SGD 48,000 - 64,000; Full time

Job summary

Pale Blue Dot AI Pte. Ltd. in Singapore is seeking an experienced Office Manager to lead daily operations and administrative excellence in our Singapore office.

This role ensures seamless operations, compliance with local regulations, and supports local marketing events. You will liaise with Mandarin-speaking stakeholders, manage vendor relationships, and coordinate with HQ to align office infrastructure with global standards.

Qualifications

• Business-fluent English communication skills.
• Conversational Mandarin, written and spoken.
• 3–5 years in office management or operations in a multinational or tech-driven setting.

Responsibilities

• Lead end-to-end office setup, including location, lease, interior design and procurement.
• Oversee daily operations, admin tasks, travel, meetings, budgets and events support.
• Ensure local compliance, liaise with government agencies and align with global standards.

Skills

English (business fluent)

Mandarin (conversational)

Job description

We are seeking a dynamic and experienced Office Manager to lead the daily operations, and administrative excellence of our Singapore office. This role is pivotal in ensuring seamless office operations, compliance with local regulations, and fostering a productive, also support the local marketing events, culturally aligned work environment. Proficiency in both English and Mandarin is required as the role needs to liaise with Mandarin-speaking stakeholders.

Key Responsibilities

1. Office Setup & Infrastructure

• Lead end-to-end setup of the Singapore office, including location selection, lease negotiations, interior design, and procurement of equipment/supplies.
• Manage vendor relationships (IT, facilities, utilities) and ensure compliance with local health, safety, and labor regulations.
• Coordinate with headquarters to align office infrastructure with global standards.

2. Daily Operations & Administration & Marketing Events

• Oversee office logistics: maintenance, security, cleaning, and space optimization.
• Provide administrative support to the local team, including travel arrangements, meeting coordination, and document management.
• Manage office budgets, expense tracking, and financial reporting.
• Collaborate with the Marketing team to support local marketing events.

3. Local Compliance & Business Support

• Act as the primary liaison for local government agencies, handling company registration, tax filings, and regulatory compliance.
• Support HR-related tasks (e.g., onboarding, payroll coordination with HR) and ensure adherence to local labor laws.
• Research and interpret local policies impacting business operations.
• Facilitate communication between Singapore office and global teams, ensuring alignment with company culture and goals.
• Organize team-building activities and local cultural events to enhance employee engagement.

Qualifications

1. Language: Business-fluent English, and conversational Mandarin (written and spoken).

2. Experience:

• 3-5 years in office management, administration, or operations, preferably in a multinational or tech-driven environment.

3. Knowledge:

• Deep understanding of singapore's business environment, labor laws, and cultural norms.