Assistant Office Manager - SINGAPORE

Queensland Government; Singapore; On-site; AUD 101,000 - 146,000; Full time

Job summary

Queensland Government, TIQ Singapore office, is seeking an experienced operations and administration lead to manage day-to-day office functions and coordinate major trade and investment events. The role supports budgets, HR administration, vendor management, and compliance to ensure seamless operations in a fast-paced environment.

The position involves stakeholder engagement with government, industry and international partners, overseeing payroll, procurement, and on-site event logistics to

Responsibilities

• Oversee day-to-day office operations including budgets, finance and HR administration.
• Manage vendor relationships, contracts, facilities and compliance reporting.
• Coordinate payroll processing for locally engaged staff and support HR recruitment and records.
• Plan, organise and deliver TIQ Singapore events, official visits, business missions and stakeholder engagements with on-the-day support.
• Provide high-level admin support to Queensland's Senior Commissioner, Southeast Asia, and Operations Manager.
• Organise meetings, travel, and logistics for senior leaders and external partners.

Job description

**Note this is not QLD Public Sector employment, this is locally engaged employment in SINGAPORE**About The OpportunityBased in the TIQ Singapore office and reporting to the Operations Manager, Southeast Asia, this is a diverse and hands-on role that combines office management, administration and operational coordination with event management and stakeholder engagement responsibilities.You will be responsible for managing the day-to-day operations of the Singapore office, including finance, budgeting, human resources, administration, vendor and facilities management, and compliance reporting. Equally important, you will play a key role in the planning, coordination and delivery of major trade and investment events, official visits, business missions and marketing activities, ensuring seamless execution and an exceptional stakeholder experience.This role is ideal for someone who thrives in a fast-paced environment, enjoys balancing operational excellence with event delivery, and can confidently manage multiple priorities while working with senior leaders, external partners and key stakeholders.To be successful in this role you will:Demonstrate strong experience in office management, administration and business operations, with responsibility for budgets, finance, HR administration and vendor management.Have proven experience coordinating and delivering events, executive visits, business missions, seminars and stakeholder engagements, including logistics, planning and on-the-day support.Provide high-level administrative support to Queensland's Senior Commissioner, Southeast Asia, and the Operations Manager, ensuring the effective operation of the TIQ Singapore office and compliance with policies and procedures.Assist in managing office budgets, financial processing, reporting and expenditure in accordance with the Financial Management Practices Manual.Coordinate payroll processing for locally engaged employees and support HR administration, including recruitment, personnel records, leave management and professional development activities.Organise meetings, travel, official visits and major TIQ events, providing end-to-end logistics, coordination and stakeholder management.Manage contracts, vendor relationships, accommodation and lease matters, and liaise with building management providers.Support marketing, business development and stakeholder engagement activities, including industry partnerships between Queensland and Singapore.Deliver high-quality client service and maintain productive relationships with government, industry and commercial stakeholders.Support workplace health and safety compliance in collaboration with the Operations Manager and local landlord.***APPLICANTS ARE REQUESTED TO APPLY ONLINE - scroll down and click the 'APPLY ONLINE' button***Please note any documents attached to Smart Jobs should be in Microsoft Word or PDF format. Please do not upload zipped files.This work is licensed under a Creative Commons Attribution 3.0 Australia License.