Administrative Specialist

WAYON ENERGY; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

WAYON ENERGY in Singapore is seeking a proactive Office Administrator to help establish and develop the new local office. You will manage company setup, daily administration, and reception for clients and visitors, coordinating with service providers and internal teams.

This role offers exposure to an international environment, requiring strong organizational skills, independent work, and clear communication in English with potential Chinese language support.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Management, HR, or related field.
• 2+ years in administration or office management; Singapore experience preferred.
• Familiar with Singapore company registration and local business practices.
• Strong organizational, coordination, and communication skills.
• Proficient in English; Chinese language skills are a plus.
• Experience supporting new company setup or office establishment preferred.

Responsibilities

• Company Setup & Registration: Support the registration and establishment of the company in Singapore, including coordination with government authorities, service providers, and external partners.
• Office Administration: Manage daily office administration, including facilities, supplies, vendor management, maintenance, and arrangements.
• Visitor & Client Reception: Coordinate and manage reception, meetings, venue preparation, and hospitality support.
• Business & Administrative Support: Provide administrative support for meetings, travel, events, and other company activities.
• Document & Compliance Support: Maintain documents and assist with licenses, permits, registrations, and compliance matters.
• Other Administrative Matters: Coordinate with internal teams and external service providers to ensure smooth operation.

Skills

Office administration

Coordination

Communication

English proficiency

Chinese language

Independent worker

Education

Diploma or Bachelor's in Business Administration/Management/HR

Job description

• Opportunity to participate in the establishment and development of a new Singapore office.
• A broad role covering company setup, administration, business support, and client reception.
• International working environment with opportunities to work with teams and clients across different countries.

Key Responsibilities

• Company Setup & Registration.Support the registration and establishment of the company in Singapore, including coordination with relevant government authorities, service providers, and external partners.
• Office Administration.Take charge of daily office administration, including office facilities, supplies, vendor management, maintenance, and other administrative arrangements.
• Visitor & Client Reception.Coordinate and manage customer, partner, and business visitor reception, including meeting arrangements, venue preparation, and related hospitality support.
• Business & Administrative Support.Provide administrative support for business operations, meetings, travel arrangements, events, and other company activities as required.
• Document & Compliance Support.Maintain company administrative documents and records, and assist with local licenses, permits, registrations, and other compliance-related matters.
• Other Administrative Matters.Coordinate with internal teams and external service providers to ensure the smooth operation of the Singapore office and support other tasks assigned by management.

Requirements

• Diploma or Bachelor’s degree in Business Administration, Management, Human Resources, or a related field.
• 2+ years of experience in administration, office management, or a related role; experience in Singapore is preferred.
• Familiar with Singapore company registration, office administration, and local business practices is an advantage.
• Strong organizational, coordination, and communication skills.
• Professional communication skills in English; Chinese language skills would be an advantage.
• Service-oriented, detail-oriented, proactive, and able to work independently.
• Candidates with experience supporting new company setup or office establishment will be highly preferred.