Assistant Office Manager - SINGAPORE

Trade and Investment Queensland; Singapore; On-site; SGD 76,000 - 81,000; Full time

Job summary

Trade and Investment Queensland (TIQ) Singapore is seeking a hands-on Operations Administrator to run the Singapore office day to day, covering finance, budgeting, HR administration, vendor and facilities management, and compliance reporting.

You will coordinate major TIQ events, official visits, business missions and stakeholder engagements, deliver end-to-end logistics, support marketing activities, and work with senior leaders and external partners to ensure an exceptional stakeholder

Qualifications

• Work Authorisation to live and work in Singapore.

Responsibilities

• Demonstrate strong experience in office management, administration and business operations, with responsibility for budgets, finance, HR administration and vendor management.
• Coordinate and deliver events, executive visits, business missions, seminars and stakeholder engagements, including logistics, planning and on‑the‑day support.
• Provide high‑level administrative support to Queensland's Senior Commissioner, Southeast Asia, and the Operations Manager, ensuring the effective operation of the TIQ Singapore office and compliance with policies and procedures.
• Assist in managing office budgets, financial processing, reporting and expenditure in accordance with the Financial Management Practices Manual.
• Coordinate payroll processing for locally engaged employees and support HR administration, including recruitment, personnel records, leave management and professional development activities.
• Organise meetings, travel, official visits and major TIQ events, providing end‑to‑end logistics, coordination and stakeholder management.
• Manage contracts, vendor relationships, accommodation and lease matters, and liaise with building management providers.
• Support marketing, business development and stakeholder engagement activities, including industry partnerships between Queensland and Singapore.
• Deliver high‑quality client service and maintain productive relationships with government, industry and commercial stakeholders.
• Support workplace health and safety compliance in collaboration with the Operations Manager and local landlord.

Skills

Office management

Administration

Business operations

Event coordination

Stakeholder engagement

HR administration

Payroll processing

Job description

Based in the TIQ Singapore office and reporting to the Operations Manager, Southeast Asia, this is a diverse and hands‑on role that combines office management, administration and operational coordination with event management and stakeholder engagement responsibilities.

You will be responsible for managing the day‑to‑day operations of the Singapore office, including finance, budgeting, human resources, administration, vendor and facilities management, and compliance reporting. Equally important, you will play a key role in the planning, coordination and delivery of major trade and investment events, official visits, business missions and marketing activities, ensuring seamless execution and an exceptional stakeholder experience.

This role is ideal for someone who thrives in a fast‑paced environment, enjoys balancing operational excellence with event delivery, and can confidently manage multiple priorities while working with senior leaders, external partners and key stakeholders.

REMUNERATION

• SGD 75,767 – 81,364 gross per annum
• Generous leave, healthcare coverage and other benefits

KEY RESPONSIBILITIES OF THE ROLE

• Demonstrate strong experience in office management, administration and business operations, with responsibility for budgets, finance, HR administration and vendor management.
• Have proven experience coordinating and delivering events, executive visits, business missions, seminars and stakeholder engagements, including logistics, planning and on‑the‑day support.
• Provide high‑level administrative support to Queensland's Senior Commissioner, Southeast Asia, and the Operations Manager, ensuring the effective operation of the TIQ Singapore office and compliance with policies and procedures.
• Assist in managing office budgets, financial processing, reporting and expenditure in accordance with the Financial Management Practices Manual.
• Coordinate payroll processing for locally engaged employees and support HR administration, including recruitment, personnel records, leave management and professional development activities.
• Organise meetings, travel, official visits and major TIQ events, providing end‑to‑end logistics, coordination and stakeholder management.
• Manage contracts, vendor relationships, accommodation and lease matters, and liaise with building management providers.
• Support marketing, business development and stakeholder engagement activities, including industry partnerships between Queensland and Singapore.
• Deliver high‑quality client service and maintain productive relationships with government, industry and commercial stakeholders.
• Support workplace health and safety compliance in collaboration with the Operations Manager and local landlord.

ARE YOU ELIGIBLE

To be eligible for consideration with this opportunity, you must have:

• Work Authorisation - to be eligible for employment for this role you must be legally authorised to live and work in Singapore for the duration of the engagement.
• Language – the successful candidate must be fluent in written and spoken English.