Assistant Manager, Tender (Facility Management & M&E)

Smitech Engineering Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

Smitech Engineering Pte Ltd in Singapore is seeking a Tender Manager to review documents, assess risks, and coordinate costings for complex bids.

You will lead vendor and subcontractor RFQs, manage technical proposals, and plan manpower, ensuring on-time submissions with compliant tender packs.

The ideal candidate has 3–5 years in FM/M&E tendering, CERT Tier 2/3, strong Excel modeling, and stakeholder negotiation skills to drive winning outcomes.

Qualifications

• Bachelor’s degree required in a relevant field.
• 3–5 years hands-on tender preparation and commercial management in FM/M&E.
• GeBIZ/public sector contract experience is advantageous.

Responsibilities

• Review tender documents, specs, Bills of Quantities, drawings and contract conditions.
• Identify commercial, operational and financial risks including LDs, 24/7 commitments, warranties, KPIs and penalties.
• Formulate precise tender pricing structures covering manpower, materials, subs, equipment, overheads and contingency.
• Issue RFQs to vendors/subcontractors and evaluate proposals, negotiate pricing and ensure compliance with tender specs.
• Coordinate manpower planning (FMEs, engineers, technicians, admin, standby teams) and write technical proposals.
• Manage clarifications, addenda and ensure on-time, complete submissions with required declarations and forms.

Skills

MS Excel

Negotiation

Analytical skills

Stakeholder management

Project management software

Education

Bachelor's degree in Facilities Management / Building Services / Mechanical / Electrical Engineering / Quantity Surveying

Job description

Key Responsibilities & Scope of Work

1. Tender Review & Risk Assessment

• Review all tender documents, specifications, Bills of Quantities (BQ), drawings, contract conditions, SLAs, response times, and submission guidelines.


• Identify key commercial, operational, and financial risks, such as Liquidated Damages (LD), 24/7 emergency response commitments, spare-part obligations, warranty terms, performance KPIs, and penalty clauses.

2. Costing, Budgeting & Pricing

• Formulate precise tender pricing structures, including direct manpower costs, material/spare parts allowances, subcontractor costs, equipment, tools, overheads, contingency, and target profit margins.


• Ensure competitive and commercially viable pricing submissions aligned with company profitability guidelines.

3. Vendor & Subcontractor Management

• Issue Requests for Quotation (RFQs) to vendors and subcontractors.


• Evaluate technical and commercial proposals, negotiate pricing, perform gap analyses, and ensure quotation compliance with tender specifications.

4. Technical Proposal & Manpower Planning

• Determine required manpower deployment strategies, including Facility Managers, Engineers, Supervisors, Technicians, administrative staff, shift teams, standby teams, and CERT resources.


• Coordinate technical write-ups: preventive/corrective maintenance (PM/CM) schedules, maintenance methodology, mobilization plans, organization charts, safety management plans, and tech adoption strategies.

5. Clarifications & Submission Management

• Formulate and submit tender queries to clients/consultants; manage responses to tender clarifications, addenda, and corrigenda.


• Maintain strict tender submission timelines and lead cross-departmental inputs to ensure complete, compliant, and on-time submissions.


• Ensure all administrative requirements—including declarations, track records, licenses, statutory forms, and financial disclosures—are fully compliant.

6. Tender Presentation & Post-Tender Interview

• Prepare presentation slide decks and supporting documentation for post-tender clarification meetings.


• Participate actively in client interviews, technical presentations, and final commercial negotiations.

Job Requirements & Qualifications

• Education: Bachelor’s Degree in Facilities Management, Building Services, Mechanical / Electrical Engineering, Quantity Surveying, or a related field.


• Tender Experience: Minimum 3 to 5 years of hands‑on experience in FM/M&E tender preparation and commercial management, with a proven track record of securing successful tender awards (GeBIZ / public sector contract experience is highly advantageous).


• Project Experience: Practical background in project execution, building operations, or M&E maintenance to ensure tender proposals are operationally sound and aligned with ground realities.


• CERT Qualification: Possess CERT Tier 2 or Tier 3 Certification (or equivalent Company Emergency Response Team qualification).


• Commercial Acumen: Strong expertise in cost estimation, BQ pricing, quotation evaluation, contract conditions (e.g., PSSCOC, REDAS), and risk mitigation.


• Skills: Proficient in MS Excel (advanced financial modeling/costing), Word, PowerPoint, and project management software. Strong negotiation, analytical, and stakeholder management skills.