Facilities Assistant Manager

COURTS (Singapore) Pte Ltd; Singapore; On-site; SGD 70,000 - 110,000; Full time

Job summary

COURTS (Singapore) Pte Ltd seeks an experienced Facilities Manager to lead hard and soft services across a commercial property portfolio in Singapore. You will oversee preventive maintenance, inspections, asset lifecycle, security, housekeeping, and front‑of‑house logistics while coordinating with landlords and external contractors.

You will drive procurement, tenders, and project support, ensuring compliance with safety regulations and building codes.

Qualifications

• Diploma in Facilities Management or engineering field.
• Experience in Commercial Facilities or Property Management.
• Strong knowledge of MEP, HVAC, electrical and safety regulations.
• Hands-on CMMS/BMS experience.
• Excellent negotiation and coordination with landlords and teams.

Responsibilities

• Develop, schedule, and execute comprehensive preventive maintenance programs for all critical building systems, including HVAC, electrical grids, plumbing, lifts/escalators, and backup power infrastructure.
• Conduct routine inspections of building facades, roofs, flooring, and core structural components to proactively identify and rectify defects.
• Maintain rigorous documentation tracking the entire lifecycle of assets from procurement to maintenance and decommissioning.
• Manage security, access control, housekeeping, sanitation, and front-of-house logistics.
• Lead vendor tendering, contract negotiations, and project support for external engineering or facility partners.

Skills

Contract negotiation

Communication

Coordination

Education

Diploma in Facilities Management

Civil/Mechanical/Electrical Engineering

Tools

CMMS

Building Management Systems (BMS)

Job description

The essential responsibilities include:

1. Hard Services & Engineering Management

• Preventive Maintenance: Develop, schedule, and execute comprehensive preventive maintenance programs for all critical building systems, including HVAC, electrical grids, plumbing, lifts/escalators, and backup power infrastructure.
• Structural Inspections: Conduct routine audits of building facades, roofs, flooring, and core structural components to proactively identify and rectify defects before they impact daily business operations.
• Asset Lifecycle Tracking: Maintain rigorous documentation tracking the entire lifecycle of assets from procurement and testing through to maintenance and decommissioning.

2. Soft Services & Workplace Environment

• Security & Access Control: Manage the deployment of physical security personnel, maintain and review CCTV networks, oversee access control permissions, and ensure alarm systems are regularly tested and operational.
• Housekeeping & Sanitation: Supervise cleaning schedules, waste disposal and recycling frameworks, and routine pest control management to maintain high aesthetic and sanitation standards.
• Front-of-House Logistics: Standardize and oversee visitor reception protocols, mailroom operations, and the physical delivery of workplace amenities.

3. Vendor, Contract, & Project Management

• Procurement & Tenders: Prepare technical scopes of work, solicit and evaluate competitive vendor quotes, and lead commercial contract negotiations for external engineering or facility partners.
• Contractor Supervision: Audit the performance and on-site safety compliance of third-party vendors against established Service Level Agreements (SLAs) and Key Performance Indicators (KPIs).
• Renovation & Refurbishment Support: Serve as the lead operational liaison between corporate steering committees, landlords, and external contractors during engineering overhaul projects, asset additions, or cosmetic updates.

4. Health, Safety, Compliance, & Risk Control

• Regulatory Compliance: Guarantee that all properties and infrastructure components comply with local building codes, electrical standards, environmental protections, and structural ordinances.
• Emergency Planning: Update, drill, and optimize emergency response procedures, including fire evacuation maps, building lockdown parameters, and robust business continuity structures.
• Risk Assessment: Lead routine safety inspections and engineering hazard reviews to prevent operational downtime or legal liabilities.

5. Financial Management & Sustainability

• OPEX & CAPEX Budgeting: Formulate and tightly track annual operational and capital expenditure budgets, optimizing repair costs and managing resource allocation.
• Energy & Resource Optimization: Regularly monitor utility consumption metrics and champion green initiatives—such as commercial LED retrofits or solar power transition agreements to reduce overhead and corporate carbon footprints.

Key Selection Criteria (Requirements & Qualifications)

• Experience: Minimum of 4–6 years of proven experience in Commercial Facilities Management, Property Management, or a related operational leadership role.
• Education: Diploma in Facilities Management, Civil/Mechanical/Electrical Engineering,
• Technical Knowledge: Sound understanding of mechanical, electrical, plumbing (MEP), and HVAC systems, alongside deep familiarity with building safety acts and fire regulation frameworks.
• Systems Literacy: Hands-on proficiency with Computerized Maintenance Management Systems (CMMS) or Building Management Systems (BMS).
• Soft Skills: Strong contract negotiation skills, clear and direct professional communication, and a proven ability to coordinate effectively with landlords, field technicians, and corporate teams.