Assistant Manager/Manager, Corporate Secretarial

TMF SINGAPORE H PTE. LTD.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

TMF SINGAPORE H PTE. LTD. seeks an experienced Corporate Secretarial professional to manage a client portfolio, ensure compliance with the Companies Act, and support process improvements.

The role may involve team supervision, invoicing and meeting deadlines, with advisory support on ad hoc matters. A degree and ICSA membership with 6–8 years of relevant experience, and strong English communication are preferred.

Qualifications

• Degree required and ICSA membership preferred.
• 6–8 years of relevant experience in corporate secretarial roles.
• Experience in client servicing environments is an advantage.
• Good knowledge of Companies Act and regulatory bodies.

Responsibilities

• Manage a portfolio of clients by providing full corporate secretarial services.
• Ensure compliance with the Companies Act, Listing Rules and other regulatory requirements.
• Build opportunities for additional services to existing clients.
• Oversee team operations, including performance reviews and productivity.
• Monitor invoicing, payments and filing deadlines.
• Provide ad hoc advisory to clients as needed.

Skills

Client servicing

Team management

Regulatory compliance

English proficiency

Education

ICSA member

Degree holder

Tools

Viewpoint

Job description

JOB PURPOSE

Provides professional services on corporate secretarial matters for a portfolio of clients, including incorporating and managing corporate structures. This role may require managing a team, and assisting the Manager or Director to streamline processes, increase revenue & productivity and enhance staff morale.

KEY RESPONSIBILITIES

• Manage a portfolio of clients by providing full set of corporate secretarial services;
• Ensure compliance with the Companies Act, Listing Rules and other regulatory and statutory requirements; Maintain good relationship with clients;
• Build opportunities for additional services providing to existing clients;
• Assist in maintaining smooth operation of the team;
• Supervise and review subordinates' work including performance review and progresses
• Assist to monitor & manage the productivity and effectiveness of the team;
• Oversee issuing of invoices and ensuring payments are made;
• Ensure filing deadlines are met;
• Prepares resolutions and correspondences to clients;
• Provide advices to clients on ad hoc matters;
• Reduce debtors' days;
• Monitor completion of time sheets; Perform other duties as assigned.

JOB SPECIFIC REQUIREMENTS

• Degree holder; member of ICSA;
• Minimum 6 to 8 years' relevant experience gained from professional firms/CPA firm/law firm ;
• Prior experience in client servicing environment is an advantage;
• Good knowledge of corporate secretarial practises and be familiar with Companies Act and regulations of regulatory bodies;
• Intermediate knowledge of Viewpoint is preferred.
• Excellent command of both spoken and written English.