Senior Corporate Secretarial Executive

the immigration people pte. ltd.; Singapore; On-site; SGD 120,000 - 180,000; Full time

Job summary

The Immigration People Pte. Ltd. invites a qualified senior company secretary to work autonomously across all corporate secretarial activities in Singapore. You will handle incorporations, resolutions, amendments to constitutions, annual returns, minutes, and share-related matters while ensuring strict regulatory compliance.

The role requires 3–5 years of relevant experience, ICSA membership, and fluency in English and Mandarin to service diverse clients effectively.

Qualifications

• Qualified company secretary with 3–5 years in professional firms.
• Familiar with Singapore Companies Act and regulatory requirements.
• Proficient in English and Mandarin.

Responsibilities

• Manage a portfolio of clients with full corporate secretarial services.
• Ensure compliance with the Companies Act, Listing Rules and statutory requirements.
• Conduct periodic KYC and CDD reviews for high-risk clients.
• Monitor compliance with regulatory requirements for company and clients.
• Maintain good client relationships and develop opportunities for additional services.
• Assist in team operations and in automation projects.
• Supervise and review subordinates’ work and ensure filing deadlines.

Skills

Client servicing

Regulatory compliance

KYC / CDD

Corporate secretarial

Team supervision

Relationship building

English & Mandarin

Education

ICSA member

Degree in corporate secretarial / related field

Tools

Sentroweb

Job description

We are looking for a qualified company secretary in a senior executive position to work independently and creatively with clients in all areas of corporate secretarial work ranging from incorporation, preparing resolutions and amendments to company constitution, filing of annual returns, maintaining minutes’ books and statutory records, share allotments and transfers and other ad-hoc duties and assignments.

Job Responsibilities:

• Manage a portfolio of clients by providing full set of corporate secretarial services.
• Ensure compliance with the Companies Act, Listing Rules and other regulatory and statutory requirements.
• Conduct periodic KYC (Know Your Customer) and CDD (Customer Due Diligence) reviews, especially for high-risk clients.
• Monitor and ensure compliance with Singapore’s regulatory and statutory requirements for both the company and its clients.
• Maintain good relationship with clients.
• Build opportunities for additional services providing to existing clients.
• Assist in maintaining smooth operation of the team.
• Assist in department's automation projects.
• Assist in smooth operation of the team.
• Supervise and review subordinates’ work.
• Ensure filing deadlines are met.
• Prepares resolutions and correspondences to clients.
• Provide advice to clients on matters relating to Company's Act.
• Perform other duties as assigned.

Job Requirements:

• Degree holder, member of ICSA.
• Minimum 3-5 years' relevant experience gained from professional firms/CPA firm/law firm
• Prior experience in client servicing environment is an advantage
• Good knowledge of corporate secretarial practices and be familiar with Companies Act and regulations of regulatory bodies
• Intermediate knowledge of Sentroweb
• Excellent command of both spoken and written English and Mandarin