Assistant Manager, Fund Corporate Secretarial

VISTRA; Singapore; Hybrid; SGD 70,000 - 110,000; Full time

Benefits offered by this job

Flexible hybrid working

Medical Insurance

Dental Coverage

Wellness Allowance

Annual Leave

Mentorship Program

Professional Membership fees reimburse

Job summary

Vistra in Singapore is seeking an Assistant Manager, Fund Corporate Secretarial to join our team. The role focuses on delivering comprehensive secretarial services for funds and corporate entities, ensuring regulatory compliance and efficient governance processes.

You will work in a hybrid setup, collaborating with accounting, management and clients, attend meetings, draft minutes, and prepare resolutions. The ideal candidate has 5–6 years of experience, is familiar with SG corporate law, and

Qualifications

• 5–6 years of corporate secretarial experience.
• Knowledge of Singapore corporate enactments and governance.
• ICSA qualification is advantageous.
• Experience with fund administration is a plus.

Responsibilities

• Manage and maintain the full spectrum of company secretarial duties.
• Ensure compliance with Singapore corporate enactments and statutory reporting.
• Streamline workflows to deliver prompt, professional services.
• Liaise with accounting teams, management and clients.
• Coordinate with offshore agents for Cayman, BVI, and others.
• Attend meetings and draft minutes.
• Prepare directors' resolutions and other client documents.
• Obtain compliance clearance for onboarding and KYC requests.
• Perform ad-hoc duties as required.

Skills

Corporate Secretarial

Fund administration

Job description

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Fund Corporate Secretarial based in our Vistra, Singapore office. This is a full-time and permanent position.

Key responsibilities:

• Manage and maintain the full spectrum of company secretarial duties
• Compliance with provision in the Singapore Corporate Enactments, Statutory Reporting / Filing, and corporate governance
• Streamline all workflow processes to ensure prompt and professional service rendered to all parties
• Liaise with the accounting team, management, and clients
• Monitor and co-ordinate with the Agents in relation to the offshore entities i.e. Cayman, BVI, and others
• Attend meetings and draft minutes
• Draft and prepare document i.e., Directors’ Resolutions and other relevant documents for the clients
• Responsible for obtaining compliance clearance for internal onboarding and external KYC requests
• Perform other ad-hoc duties as and when required

Key requirements:

• 5 - 6 years of relevant Corporate Secretarial experience
• Corporate assignments knowledge in Singapore and other jurisdictions
• Pursuing a Chartered Secretary (ICSA) qualification is an added advantageous
• Experience in handling fund administration will be advantageous
• High professional integrity and maturity
• Meticulous attention to fine details and ability to meet tight deadlines

Company Benefits:

At our Singapore office, we believe in putting our employees’ well‑being first! We offer a flexible hybrid working arrangement and celebration leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well‑being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certifications like CA, or ACCA, ensuring you stay ahead in your field.