ADMINISTRATIVE ASSISTANT

QIDONGJINHUA CONSTRUCTION PTE. LTD.; Singapore; On-site; SGD 33,000 - 58,000; Full time

Job summary

QIDONGJINHUA CONSTRUCTION PTE. LTD. is seeking a proactive purchasing administrator to support day-to-day procurement for construction projects in Singapore.

You will source materials, compare quotes, negotiate with suppliers, manage POs and ensure timely deliveries to sites, with strong Microsoft Word/Excel skills. This role requires an organized, detail-oriented candidate who can work in a fast-paced construction environment and coordinate with site personnel and internal teams.

Qualifications

• Experience in purchasing, administration, or clerical work in construction preferred.
• Experience sourcing construction materials and dealing with local suppliers advantageous.
• Familiar with the purchasing process, quotation comparison, and supplier negotiation.
• Proficient in Microsoft Office, especially Word and Excel.
• Good communication, coordination and negotiation skills.

Responsibilities

• Handle day-to-day purchasing activities for construction projects.
• Source and purchase construction materials, tools, equipment, and other project-related supplies.
• Source quotations, compare prices, negotiate with suppliers, and select suitable vendors.
• Follow up on Purchase Orders (PO), delivery schedules, and material deliveries to project sites.
• Liaise with suppliers, site personnel, and internal departments to ensure smooth procurement operations.
• Prepare and maintain purchasing documents, quotations, Delivery Orders (DO), invoices, and related records.
• Maintain proper filing and records of suppliers, purchases, and administrative documents.
• Provide general administrative and clerical support to the company.
• Assist in preparing procurement and administrative documents required for construction projects.
• Perform other duties and responsibilities as assigned by the management.

Skills

Purchasing

Administration

Negotiation

Material sourcing

Vendor management

Tools

Microsoft Word

Microsoft Excel

Job description

Job Responsibilities

• Handle day-to-day purchasing activities for construction projects.
• Source and purchase construction materials, tools, equipment, and other project-related supplies.
• Source quotations, compare prices, negotiate with suppliers, and select suitable vendors.
• Follow up on Purchase Orders (PO), delivery schedules, and material deliveries to project sites.
• Liaise with suppliers, site personnel, and internal departments to ensure smooth procurement operations.
• Prepare and maintain purchasing documents, quotations, Delivery Orders (DO), invoices, and related records.
• Maintain proper filing and records of suppliers, purchases, and administrative documents.
• Provide general administrative and clerical support to the company.
• Assist in preparing procurement and administrative documents required for construction projects.
• Perform other duties and responsibilities as assigned by the management.

Job Requirements

• Relevant experience in purchasing, administration, or clerical work in the construction industry is preferred.
• Experience in sourcing construction materials and dealing with local suppliers will be an advantage.
• Familiar with the purchasing process, quotation comparison, and supplier negotiation.
• Proficient in Microsoft Office, especially Microsoft Word and Excel.
• Good communication, coordination, and negotiation skills.
• Responsible, organised, detail-oriented, and able to work independently.
• Able to manage multiple tasks and follow up on procurement matters efficiently.
• Able to work in a fast-paced construction environment.

Working Schedule: 5.5 days per week

Salary will be commensurate with experience and qualifications.