APAC Executive Operations and Events Coordinator

3517 UPM Raflatac (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 110,000; Full time

Job summary

UPM Raflatac (S) Pte Ltd in Singapore is seeking a Commercial Operations Specialist to support the APAC leadership team and help keeps priorities aligned across countries.

You will coordinate meetings, calendars, travel, events, and materials, prepare reports, and ensure smooth information flow between regional and local teams.

The ideal candidate has a Bachelor's degree and at least 3 years of executive support or coordination experience, strong English, and proficient MS Office skills.

Qualifications

• Bachelor's degree or equivalent with relevance to business/administration.
• 3+ years of experience in executive support, coordination, office management, or similar roles.
• Experience supporting senior leaders in a regional or multinational environment is advantageous.
• Experience organizing events, meetings, and cross-functional activities.
• Strong organizational, planning, and communication skills; ability to manage multiple priorities.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams).
• Ability to handle confidential information with discretion; fluent English (written and spoken).

Responsibilities

• Provide organizational and coordination support to the APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Skills

Executive support

Coordination

Office management

Event planning

Stakeholder management

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Job description

UPM Raflatac (S) Pte Ltd in Singapore is seeking a Commercial Operations Specialist to support the APAC leadership team and help keeps priorities aligned across countries.

You will coordinate meetings, calendars, travel, events, and materials, prepare reports, and ensure smooth information flow between regional and local teams.

The ideal candidate has a Bachelor's degree and at least 3 years of executive support or coordination experience, strong English, and proficient MS Office skills.