APAC Commercial Operations & Events Coordinator

upm; Singapore; On-site; SGD 60,000 - 85,000; Full time

Job summary

UPM is seeking a Commercial Operations Specialist in Singapore to support the APAC leadership team, coordinate meetings, travel, and events across time zones. The role requires a Bachelor's degree and 3+ years in executive support or coordination within a multinational setting.

You will manage calendars, organize leadership activities, prepare materials, and collaborate with cross-functional teams to ensure effective operation and governance across APAC.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Commerce, or related field.
• Minimum 3 years of executive support, coordination, office management, or similar roles.
• Experience supporting senior leaders in regional or multinational environments is advantageous.
• Experience organizing events, meetings, and cross-functional activities.

Responsibilities

• Provide organizational and coordination support to APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions.
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events.
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions.
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery.
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable.
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates.
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information.
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Skills

Executive support

Event coordination

Stakeholder management

Multinational experience

Education

Bachelor's degree in Business Administration

Job description

UPM is seeking a Commercial Operations Specialist in Singapore to support the APAC leadership team, coordinate meetings, travel, and events across time zones. The role requires a Bachelor's degree and 3+ years in executive support or coordination within a multinational setting.

You will manage calendars, organize leadership activities, prepare materials, and collaborate with cross-functional teams to ensure effective operation and governance across APAC.