Commercial Operations Specialist

3517 UPM Raflatac (S) Pte Ltd; Singapore; On-site; SGD 60,000 - 110,000; Full time

Job summary

UPM Raflatac (S) Pte Ltd in Singapore is seeking a Commercial Operations Specialist to support the APAC leadership team and help keeps priorities aligned across countries.

You will coordinate meetings, calendars, travel, events, and materials, prepare reports, and ensure smooth information flow between regional and local teams.

The ideal candidate has a Bachelor's degree and at least 3 years of executive support or coordination experience, strong English, and proficient MS Office skills.

Qualifications

• Bachelor's degree or equivalent with relevance to business/administration.
• 3+ years of experience in executive support, coordination, office management, or similar roles.
• Experience supporting senior leaders in a regional or multinational environment is advantageous.
• Experience organizing events, meetings, and cross-functional activities.
• Strong organizational, planning, and communication skills; ability to manage multiple priorities.
• Proficiency in Microsoft Office applications (Outlook, PowerPoint, Excel, Teams).
• Ability to handle confidential information with discretion; fluent English (written and spoken).

Responsibilities

• Provide organizational and coordination support to the APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Skills

Executive support

Coordination

Office management

Event planning

Stakeholder management

MS Office

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Outlook

PowerPoint

Excel

Teams

Job description

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values – trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Commercial Operations Specialist

This position is located in Singapore.

Greetings from your future manager “APAC leadership team works across many countries and time zones, and things only run when someone keeps them together. We are looking for a person who likes order, follows through and works well with people at every level. If that sounds like you, we’d like to hear from you.” – APAC Vice President, UPM Adhesive Materials

What you will do

• Provide organizational and coordination support to the APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Who you are

• You have a Bachelor's degree in Business Administration, Management, Communications, Commerce, or a related field, which is preferred for this role
• You have a minimum of 3 years of experience in executive support, coordination, office management, project support, or similar roles
• You have experience supporting senior leaders in a regional or multinational environment, which would be considered an advantage
• You have experience organizing events, meetings, and cross-functional activities, ensuring effective coordination and execution
• You have strong organizational and planning skills, as well as excellent communication and interpersonal skills
• You can work independently, manage multiple priorities, maintain high attention to detail, and demonstrate strong follow-through
• You have proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Teams, and you have strong coordination and stakeholder management capabilities
• You can handle confidential information with professional discretion, and you have fluent English language skills, both written and spoken; additional Asian language skills are an advantage

This is what we offer to you

Learn about our Rewarding and our Ways of working

• A meaningful job: We have an inspiring purpose “We renew the everyday for a future beyond fossils”. Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

UPM is a material solutions company, renewing products and entire value chains with an extensive portfolio of renewable fibres, advanced materials, decarbonization solutions, and communication papers. Our performance in sustainability has been recognized by third parties, including EcoVadis and the Dow Jones Sustainability Indices. We operate globally and employ approximately 15,100 people worldwide, with annual sales of approximately €9.7 billion. Our shares are listed on Nasdaq Helsinki Ltd. UPM – we renew the everyday