Commercial Operations Specialist

upm; Singapore; Vor Ort; SGD 60.000 - 85.000; Vollzeit

Zusammenfassung

UPM is seeking a Commercial Operations Specialist in Singapore to support the APAC leadership team, coordinate meetings, travel, and events across time zones. The role requires a Bachelor's degree and 3+ years in executive support or coordination within a multinational setting.

You will manage calendars, organize leadership activities, prepare materials, and collaborate with cross-functional teams to ensure effective operation and governance across APAC.

Qualifikationen

• Bachelor's degree in Business Administration, Management, Communications, Commerce, or related field.
• Minimum 3 years of executive support, coordination, office management, or similar roles.
• Experience supporting senior leaders in regional or multinational environments is advantageous.
• Experience organizing events, meetings, and cross-functional activities.

Aufgaben

• Provide organizational and coordination support to APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions.
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events.
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions.
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery.
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable.
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates.
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information.
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Kenntnisse

Executive support

Event coordination

Stakeholder management

Multinational experience

Ausbildung

Bachelor's degree in Business Administration

Jobbeschreibung

Would you like to join a global, growing company that innovates for a more sustainable tomorrow? UPM could be the team for you. We are frontrunners in developing renewable alternatives to fossil-based materials. Besides enabling both businesses and consumers make more sustainable choices, we strive to create a positive UPM experience for all our employees around the world. We live by our values - trust and be trusted, achieve together, renew with courage. Together we can renew the everyday, for a future beyond fossils!

Learn more about us as a workplace upm.com/careers

We are now looking for a Commercial Operations Specialist. This position is located in Singapore.

Greetings from your future manager

\"APAC leadership team works across many countries and time zones, and things only run when someone keeps them together. We are looking for a person who likes order, follows through and works well with people at every level. If that sounds like you, we'd like to hear from you.\"- APAC Vice President, UPM Adhesive Materials

What you will do

• Provide organizational and coordination support to the APAC Vice President and APAC Management Team members, including coordinating management meetings, leadership workshops, and strategic planning sessions
• Manage calendars, meeting scheduling, travel arrangements, and logistics for APAC leadership activities when required, and support coordination of regional leadership visits and customer events
• Prepare meeting materials, presentations, agendas, and follow-up action tracking to support APAC leadership activities and management discussions
• Support the planning and execution of internal and external APAC events, conferences, workshops, and customer engagement activities, collaborating with commercial, communications, and functional teams to ensure successful event delivery
• Coordinate participant registration, venue arrangements, travel logistics, communications, and post-event follow-up, while maintaining event documentation and supporting budget tracking where applicable
• Assist in preparing, consolidating, and organizing management reports, presentations, and business updates, and support the preparation and coordination of regional business reviews and leadership updates
• Maintain APAC organizational information, management team documentation, and selected business records, while supporting data compilation, reporting activities, document management, and ensuring proper documentation and filing of key business information
• Provide coordination support to regional functions and teams as required, support project coordination and follow-up on agreed actions across multiple APAC stakeholders, assist in maintaining effective communication and information flow between regional and local teams, and coordinate onboarding support and administrative arrangements for selected regional activities and projects

Who you are

• You have a Bachelor's degree in Business Administration, Management, Communications, Commerce, or a related field, which is preferred for this role
• You have a minimum of 3 years of experience in executive support, coordination, office management, project support, or similar roles
• You have experience supporting senior leaders in a regional or multinational environment, which would be considered an advantage
• You have experience organizing events, meetings, and cross-functional activities, ensuring effective coordination and execution
• You have strong organizational and planning skills, as well as excellent communication and interpersonal skills
• You can work independently, manage multiple priorities, maintain high attention to detail, and demonstrate strong follow-through
• You have proficiency in Microsoft Office applications, particularly Outlook, PowerPoint, Excel, and Teams, and you have strong coordination and stakeholder management capabilities
• You can handle confidential information with professional discretion, and you have fluent English language skills, both written and spoken; additional Asian language skills are an advantage

This is what we offer to you

• A meaningful job: We have an inspiring purpose \"We renew the everyday for a future beyond fossils\". Our work is impactful and transformative.
• A caring community: Our community is built on great team spirit and shared commitment. We care about each other and the well-being of our colleagues. We support the work-life balance of all our employees.
• Development opportunities: We offer you great opportunities to learn and grow throughout your career. We are an international, multi-business organization offering plenty of avenues for personal growth.
• Responsible employer: Sustainability is at the core of everything we do. We are committed to ambitious, science-based sustainability targets in all areas, from climate change mitigation to enhancing biodiversity. We foster diversity and inclusivity, offering a work environment in which everyone can be themselves.

Learn about our Rewarding and our Ways of working

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