Hybrid Global Executive Assistant & Team Coordinator (APAC)

Amadeus IT Group; Singapore; On-site; SGD 67,000 - 112,000; Full time

Job summary

Amadeus in Singapore is seeking a proactive Executive Assistant and Team Coordinator to support the Head of Airlines APAC and the regional leadership team. Based in Singapore, you will manage calendars, coordinate meetings with customers and partners, and ensure smooth operations across multiple time zones.

You will plan team events, lead logistics for seminars and offsites, support training coordination with Learning & Development, and handle confidential information with discretion.

Qualifications

• Bachelor's degree or equivalent experience.
• 5+ years supporting senior executives in regional/global environments.
• Experience organizing events, seminars or team programmes.
• Strong organization and stakeholder management.
• Proficient with Microsoft 365; familiarity with Workday and Salesforce an advantage.

Responsibilities

• Manage calendar, meetings, travel and priorities for APAC Head.
• Coordinate leadership routines: agendas, minutes, action follow-ups, and executive packs.
• Plan team events, seminars, offsites, and budgets.
• Support training coordination with L&D teams.
• Handle onboarding for new joiners and onboarding plans.
• Consolidate expense claims, travel approvals and invoices; monitor costs.
• Maintain confidential information with discretion.

Skills

Calendar management

Executive support

Stakeholder management

Event coordination

Training coordination

Microsoft 365

Workday familiarity

English proficiency

Education

Bachelor's degree or equivalent experience

Tools

Workday

Salesforce

AI productivity tools

Job description

Amadeus in Singapore is seeking a proactive Executive Assistant and Team Coordinator to support the Head of Airlines APAC and the regional leadership team. Based in Singapore, you will manage calendars, coordinate meetings with customers and partners, and ensure smooth operations across multiple time zones.

You will plan team events, lead logistics for seminars and offsites, support training coordination with Learning & Development, and handle confidential information with discretion.