Airfreight Logistics Administrator

UPS; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

A leading logistics company in Singapore is hiring for a role that focuses on outbound airwaybill management and compliance with security protocols. Applicants should have at least 2 years of related experience and possess strong communication skills, along with a good command of Microsoft Office applications. This is a permanent position and candidates may require to undergo a background check. Interested applicants are encouraged to apply even if they do not receive an immediate response.

Qualifications

• Minimum 2 years of related working experience.
• Willing to undergo background/criminal check as this role requires working in a security-regulated area.
• Good verbal and written communication skills in English.
• Proficient in computer applications: MS Excel (Pivot table, Vlookup), MS Word, PowerPoint.
• Flexible and adaptable to changing tasks and schedules.
• Willing to undergo background/criminal check due to security‑regulated environment.

Responsibilities

• Prepare weekly outbound airwaybill maintenance control list.
• Make airline booking and follow up on space booked.
• Prepare manual master airwaybill (MAWB) weekly.
• Perform documentation duties including preparing MAWB and export control forms.
• Prepare outbound check‑off list for the following week.
• Send outbound MAWB maintenance and check‑off list to Operations (Hub, DM and BC).
• Daily segregation of outbound MAWB audit and discrepancy reports and maintain MAWB utilization records.
• Retrieve outbound MAWB (Fri–Sun) and arrange by flight.
• Retrieve export control form and sort by date from Hub Operations.
• Match manifest pieces/weight against MAWB and control forms.
• Update outbound/inbound check‑off lists and key data into system.
• Month end filing of paperwork.
• Send Agent and Airline invoices to GBS after HOD approval.
• Prepare, record and account for container seals for distribution to Operations and Security.
• Prepare loader control forms for export (green/yellow).
• Perform documentation duties including MAWB, export control forms, pre-alerts and liaison with Airfreight Terminals.
• Prepare booking advice for import volume retrievals.
• Perform other ad‑hoc duties as required.

Skills

Good verbal and written communication skills in English

Proficient in using Microsoft Office applications

Flexible and adaptable

MS Word

PowerPoint

Verbal communication

Written communication

Flexibility

Education

Minimum GCE 'N' / 'O' Levels or ITE Certificate

Tools

Microsoft Excel (Pivot table, Vlookup)

Microsoft Word

Microsoft PowerPoint

Job description

Job Responsibilities

• Prepare weekly outbound airwaybill maintenance control list.
• Make airline booking through Cubeforall system for both regular and ad-hoc consignments and follow up on the space booked.
• Prepare manual master airwaybill (MAWB typing) weekly.
• Prepare vendor's ECC and normal counter bookings weekly.
• Prepare outbound check-off list for the following week.
• Send outbound MAWB maintenance and outbound check-off list to Operations (Hub, DM and BC).
• Daily segregation of outbound MAWB audit, discrepancy and prepare utilization MAWB record by Agent.
• Retrieve outbound MAWB (Fri-Sun) and arrange by flight.
• Retrieve export control form and sort by date from Hub Operations.
• Matching the manifest for piece and weight against MAWB and control form.
• Manual update in the outbound/inbound check-off list and key entry into system.
• Month end filling of paper works.
• Send Agent and Airline Invoice to GBS team after getting approval from HOD.
• Prepare, record and account for yellow and black container seals for distribution to Operations and Security.
• Prepare green (commercial) and yellow (UPS Browntail) loader control forms for export.
• Perform documentation duties including preparing MAWB, export control forms, pre-alerts and liaison with Airfreight Terminals.
• Prepare booking advices for import volume retrievals.
• Perform other ad-hoc duties as and when required.

Job Requirements

• Minimum GCE 'N' / 'O' Levels or ITE Certificate.
• Minimum 2 years of related working experience.
• Good verbal and written communication skills in English.
• Proficient in using the computer and Microsoft Office application e.g. MS Excel (Pivot table, Vlookup), MS Word, Power Point.
• Flexible and adaptable.
• Willing to undergo background/criminal check as this role requires working in a security‑regulated area.

As this is an evergreen role with ongoing hiring needs, our screening and review process may take a little longer than usual. We appreciate your patience and encourage you to apply even if you don’t hear back right away - your application will remain under active consideration as opportunities open up.

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