Airfreight Logistics Administrator

UPS; Singapore; On-site; SGD 33,480 - 50,220; Full time

Job summary

A global logistics company in Singapore is looking for a dedicated individual to manage outbound airwaybill tasks. The role requires at least 2 years of relevant experience and proficiency in Microsoft Office applications, particularly Excel. Key responsibilities include making airline bookings, managing MAWB checklists, and ensuring compliance in security-regulated areas. The ideal candidate should possess strong verbal and written English communication skills. Join us for a rewarding career in a dynamic environment.

Qualifications

• Minimum 2 years of related working experience required.
• Good communication skills in English are essential.
• Proficient in computer usage and Microsoft Office applications.

Responsibilities

• Prepare weekly outbound airwaybill maintenance control list.
• Make airline booking and follow up on space booked.
• Prepare manual master airwaybill weekly.
• Prepare tasks related to outbound MAWB audits and discrepancies.

Skills

Verbal communication

Written communication

Microsoft Excel

Adaptability

Education

GCE 'N' / 'O' Levels or ITE Certificate

Tools

Microsoft Office Suite

Job description

職務内容

• Prepare weekly outbound airwaybill maintenance control list.
• Make airline booking through Cubeforall system for both regular and ad-hoc consignments and follow up on the space booked.
• Prepare manual master airwaybill (MAWB typing) weekly.
• Prepare vendor's ECC and normal counter bookings weekly.
• Prepare outbound check-off list for the following week.
• Send outbound MAWB maintenance and outbound check-off list to Operations (Hub, DM and BC)
• Daily segregation of outbound MAWB audit, discrepancy and prepare utilization MAWB record by Agent.
• Retrieve outbound MAWB (Fri-Sun) and arrange by flight.
• Retrieve export control form and sort by date from Hub Operations.
• Matching the manifest for piece and weight against MAWB and control form.
• Manual update in the outbound/inbound check-off list and key entry into system.
• Month end filling of paper works.
• Send Agent and Airline Invoice to GBS team after getting approval from HOD.
• Prepare, record and account for yellow and black container seals for distribution to Operations and Security.
• Prepare green (commercial) and yellow (UPS Browntail) loader control forms for export.
• Perform documentation duties including preparing MAWB, export control forms, pre-alerts and liaison with Airfreight Terminals.
• Prepare booking advices for import volume retrievals.
• Perform other ad-hoc duties as and when required.

Job Requirements

• Minimum GCE 'N' / 'O' Levels or ITE Certificate.
• Minimum 2 years of related working experience.
• Good verbal and written communication skills in English.
• Proficient in using the computer and Microsoft Office application e.g. MS Excel (Pivot table, Vlookup), MS Word, Power Point.
• Flexible and adaptable.
• Willing to undergo background/criminal check as this role requires working in a security‑regulated area.

As this is an evergreen role with ongoing hiring needs, our screening and review process may take a little longer than usual. We appreciate your patience and encourage you to apply even if you don’t hear back right away - your application will remain under active consideration as opportunities open up.

社員タイプ: 常勤

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