Afternoon Front Desk & Operations Coordinator

UPS; Singapore; On-site; SGD 25,668 - 33,480; Full time

Job summary

UPS Singapore is seeking a friendly, detail‑oriented receptionist to join our facilities team. You will handle incoming calls, greet visitors, coordinate escorts and manage mail and shared assets with a focus on smooth daily operations.

In this role you will support HR administrative tasks, assist with PO creation for office supplies, and help with carpark and mail distribution. A pleasant demeanor and good Microsoft Office skills are essential to succeed in a busy, customer‑facing environment.

Qualifications

• GCE N/O Level or equivalent.
• Prior receptionist/administrative experience preferred.
• Strong communication and interpersonal skills.
• Basic admin and organizational skills; detail-oriented.
• Proficient in Microsoft Office.
• Able to multitask in fast-paced environment.
• Reliable, punctual and accountable.
• Afternoon hours 1pm–6pm, five days per week.

Responsibilities

• Attend to incoming calls via the mainline and redirect to internal stakeholders where applicable
• Receive facility visitors, notify their corresponding UPS escort/PIC and coordinate the issuance/return of visitor or temp passes
• Assist walk‑in customers and coordinate with Operations for self‑lodge/self‑collect
• Assist with the issuance/collection/housekeeping of shared assets e.g. projectors
• Support with mail administration e.g., opening of building mailbox, distribution of mail to internal stakeholders
• Receive and manage deliveries to the facility
• Support with the carpark administration e.g., opening the carpark gantry for non-registered vehicles
• Support with purchase order (PO) creation for company‑wide orders e.g. stationery, A4 paper
• Support with HR‑related admin e.g. leave data entry
• Attend to queries or support ad‑hoc tasks as requested

Skills

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Education

GCE N/O Level

Tools

Microsoft Office

Excel

Outlook

Job description

UPS Singapore is seeking a friendly, detail‑oriented receptionist to join our facilities team. You will handle incoming calls, greet visitors, coordinate escorts and manage mail and shared assets with a focus on smooth daily operations.

In this role you will support HR administrative tasks, assist with PO creation for office supplies, and help with carpark and mail distribution. A pleasant demeanor and good Microsoft Office skills are essential to succeed in a busy, customer‑facing environment.