ADMIN ASSISTANT

GLOBAL OCEANLINK PTE LTD; Singapore; On-site; SGD 28,000 - 47,000; Full time

Job summary

GLOBAL OCEANLINK PTE LTD in Singapore is seeking an Admin Clerk to handle incoming phone calls, customer inquiries and email correspondence, and support daily office operations.

You will process purchase orders, quotations and invoices accurately, ensure signed invoices are collected and updated promptly, coordinate with internal departments and suppliers, and maintain proper filing and stock records to support timely deliveries.

Qualifications

• Customer-facing duties and clerical tasks.
• Ability to process orders and invoices accurately.

Responsibilities

• Handle incoming phone calls, customer inquiries and email correspondence.
• Process purchase orders, quotations, daily invoices and customer requests accurately and efficiently.
• Ensure all signed invoices are collected, verified and updated promptly in the system.
• Maintain proper filing and accurate record-keeping of all documents.
• Prepare and place purchase orders with suppliers and follow up on deliveries.
• Coordinate with internal departments to ensure smooth order processing and timely deliveries.
• Monitor and maintain office stationery inventory, ensuring adequate stock level at all times.
• Provide general administrative support and perform other duties assigned by management.

Skills

Customer service

Purchase orders

Invoicing

Record keeping

Supplier coordination

Inventory management

General administration

Job description

• Handle incoming phone calls, customer inquiries and email correspondence.

• Process purchase orders, quotation, daily invoices and customer request accurately and efficiently.

• Ensure all signed invoices are collected, verified and updated promptly in the system.

• Maintain proper filling and accurate record-keeping of all documents.

• Prepare and place purchases order with suppliers and follow up on deliveries.

• Coordinate with internal department to ensure smooth order processing and timely deliveries.

• Monitor and maintain office stationery inventory, ensuring adequate stock level at all times.

• Provide general administrative support and perform other duties assigned by management.