Administrative Operations Specialist (Office Support)

UNIQUEFIRE SYSTEM PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

UNIQUEFIRE SYSTEM PTE. LTD. is seeking a motivated Administrative Assistant to support daily operations in Singapore.

You will handle general office duties, manage emails, prepare documents for submissions, and liaise with customers and suppliers. On-the-job training will be provided for submission procedures, with opportunities to learn and grow within a small team. The role emphasizes independence, initiative, and attention to detail, requiring basic Word/Excel skills and clear English

Qualifications

• Self-motivated and able to work independently.
• Willingness to take initiative and learn new tasks and procedures.
• Resourceful and able to solve problems proactively.
• Responsible and able to meet deadlines.
• Organised and detail-oriented when preparing documents.

Responsibilities

• Handle general office administrative duties and provide day-to-day administrative support.
• Check, monitor and reply to company emails and correspondence promptly.
• Assist the Manager with daily operational and administrative requirements.
• Prepare forms, supporting documents and paperwork for submissions to relevant authorities.
• Perform online and/or physical submissions to relevant authorities and follow up on submission status.
• Maintain proper filing and organisation of company documents and records.
• Prepare letters, forms, quotations and other office documents as required.
• Liaise with customers, suppliers, contractors and relevant parties on administrative matters.
• Perform data entry, document scanning, filing and record keeping.
• Handle other administrative and operational duties assigned by the Manager.
• On-the-job training will be provided for authority submission procedures.

Skills

Self-motivation

Independent work

Initiative

Time management

Attention to detail

English communication

Microsoft Word

Microsoft Excel

Email handling

Tools

Microsoft Word

Microsoft Excel

Email client

Job description

UNIQUEFIRE SYSTEM PTE. LTD. is seeking a motivated Administrative Assistant to support daily operations in Singapore.

You will handle general office duties, manage emails, prepare documents for submissions, and liaise with customers and suppliers. On-the-job training will be provided for submission procedures, with opportunities to learn and grow within a small team. The role emphasizes independence, initiative, and attention to detail, requiring basic Word/Excel skills and clear English