Administrative Assistant & Office Operations Coordinator

ELG UTICA ALLOYS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 27,000 - 40,000; Full time

Job summary

ELG UTICA ALLOYS SINGAPORE PTE. LTD. is seeking a proactive office support specialist to join our Singapore team. You will handle communications, coordinate supplies and maintenance, and maintain accurate records to ensure smooth operations.

Key duties include managing incoming calls, stamping mail, tracking stationery, assisting with GST figures, and supporting data entry and records management to maintain an organized workplace.

Responsibilities

• Manage incoming phone calls and provide professional reception support to ensure effective communication flow
• Receive and date-stamp all incoming mail to maintain accurate mail tracking and processing
• Monitor and order office and warehouse stationery, PPE, and consumables to maintain adequate stock levels
• Assist in verifying GST figures to support accurate financial reporting
• Coordinate disposal of coolant, carton boxes, crates, and wooden pallets to maintain a safe and organized work environment
• Arrange calibration, maintenance, and repairs for warehouse equipment and instruments to ensure operational reliability
• File Goods Received Notes (GRNs), payment vouchers, shipping documents, correspondence, and invoices to maintain organized and accessible records
• Help with data entry into system

Job description

ELG UTICA ALLOYS SINGAPORE PTE. LTD. is seeking a proactive office support specialist to join our Singapore team. You will handle communications, coordinate supplies and maintenance, and maintain accurate records to ensure smooth operations.

Key duties include managing incoming calls, stamping mail, tracking stationery, assisting with GST figures, and supporting data entry and records management to maintain an organized workplace.