Administrative Operations Specialist

ES RECRUITMENT PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Benefits offered by this job

Open office environment

Chill vibes

Work-life balance

Job summary

ES RECRUITMENT PTE. LTD. in Singapore is seeking an Office Administrator to support daily operations, manage communications, coordinate meetings, and prepare documents for senior management.

The role emphasizes accuracy, organization, and proactive learning, with training provided for entry-level candidates. In this position you will handle calls, emails, travel arrangements, filing, and content distribution for meetings and events, contributing to efficient workflows and informed

Qualifications

• Minimum local diploma or higher.

Responsibilities

• Manage incoming phone calls, emails, and correspondence to ensure timely and professional communication
• Schedule and coordinate meetings, appointments, and travel arrangements to optimize staff time management
• Prepare meeting agendas, record minutes accurately, and distribute them promptly to relevant stakeholders
• Organize company events, conferences, and training sessions to support employee engagement and development
• Maintain accurate and organized electronic and paper filing systems for easy retrieval and compliance
• Prepare, edit, and format documents, reports, and presentations to support business needs
• Provide administrative support to senior management, including calendar management and task coordination to enhance productivity
• Assist in preparing reports, spreadsheets, and presentations for meetings to facilitate informed decision-making
• Conduct research and compile data for projects and reports to support analysis and planning

Education

Local diploma or higher

Job description

ES RECRUITMENT PTE. LTD. in Singapore is seeking an Office Administrator to support daily operations, manage communications, coordinate meetings, and prepare documents for senior management.

The role emphasizes accuracy, organization, and proactive learning, with training provided for entry-level candidates. In this position you will handle calls, emails, travel arrangements, filing, and content distribution for meetings and events, contributing to efficient workflows and informed