Executive Assistant & Office Operations Specialist

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a proactive Administrative Assistant to provide general office support and help manage daily operations. You will coordinate meetings, prepare materials, and liaise with internal teams and vendors to ensure smooth office functioning.

Requirements include a Diploma or Degree, strong organizational and communication skills, proficiency in MS Office, and the ability to work both independently and as part of a team.

Qualifications

• Diploma or Degree in any discipline.
• Prior administrative or office support experience will be advantageous.
• Good organisational and time management skills.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Able to work independently as well as collaboratively in a team environment.
• Positive attitude, willingness to learn, and service-oriented mindset.

Responsibilities

• Assist with scheduling meetings and managing calendars. Assist in the planning and coordination of meetings, events, workshops, and visits.
• Coordinate meeting logistics, including room bookings and meeting arrangements.
• Prepare and format simple correspondence, reports, presentations, and meeting materials.
• Monitor shared mailboxes and assist in responding to routine enquiries.
• Support the preparation of meeting agendas, minutes, and follow-up action items.
• Serve as a point of contact, representing the leader with professionalism and tact.
• Liaise with internal departments and external vendors on administrative matters.
• Maintain inventory of office stationery, pantry supplies, and other office essentials.
• Coordinate procurement and replenishment of office and pantry supplies.
• Ensure meeting rooms and common office areas are adequately prepared for meetings and visitors.
• Support general office administration and ad hoc projects as assigned.

Skills

Organisation & Time Mgmt

Attention to detail

Communication skills

Independent worker

Team collaboration

Service-minded

Education

Diploma or Degree

Tools

Microsoft Office

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking a proactive Administrative Assistant to provide general office support and help manage daily operations. You will coordinate meetings, prepare materials, and liaise with internal teams and vendors to ensure smooth office functioning.

Requirements include a Diploma or Degree, strong organizational and communication skills, proficiency in MS Office, and the ability to work both independently and as part of a team.