Executive Support & Operations Coordinator

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 33,000 - 56,000; Full time

Job summary

RECRUIT EXPRESS PTE LTD in Singapore is seeking a diligent administrative professional to keep day-to-day operations running smoothly. You will provide executive support, manage information flow and coordinate a busy calendar.

The role emphasizes meticulous document handling, travel arrangements, meeting coordination and proactive stakeholder engagement. If you thrive in a professional, collaborative environment and value organisational excellence, this opportunity offers growth and exposure

Qualifications

• Diploma qualification with at least 2 years of administrative or executive support experience.
• Strong written and verbal communication with interpersonal abilities.
• Highly organized, meticulous, and detail-oriented with good numerical accuracy.
• Proficiency in Microsoft Office applications.
• Ability to manage competing priorities with a professional, service-oriented approach.
• Ability to work with multiple stakeholders.

Responsibilities

• Provide administrative and executive support to management and team.
• Prepare, format, and proofread reports, presentations, and documents.
• Manage calendars and coordinate meetings, travel, and training.
• Coordinate with internal and external stakeholders to ensure smooth schedules.
• Welcome visitors and handle calls, emails, and enquiries professionally.
• Maintain filing systems and safeguard confidential documents.
• Manage administrative records, logs, mailing lists, and tracking systems.
• Support time attendance tracking as well as expense and travel claim administration.
• Coordinate mail flows and document distribution.
• Assist with administrative projects and business support initiatives.

Skills

Administrative support

Calendar management

Stakeholder coordination

Attention to detail

Communication skills

Education

Diploma qualification

Tools

Microsoft Office

Job description

RECRUIT EXPRESS PTE LTD in Singapore is seeking a diligent administrative professional to keep day-to-day operations running smoothly. You will provide executive support, manage information flow and coordinate a busy calendar.

The role emphasizes meticulous document handling, travel arrangements, meeting coordination and proactive stakeholder engagement. If you thrive in a professional, collaborative environment and value organisational excellence, this opportunity offers growth and exposure